Administrative Assistant

PTR Global; Fort Worth (TX); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K

Paid Time Off

Job summary

PTR Global is seeking an Administrative Assistant to provide administrative and secretarial support to multiple managers and staff in Fort Worth, onsite. The role requires strong organization, attention to detail, and ability to work independently, with daily tasks including calendar management, meeting coordination, invoices, and reporting.

The ideal candidate has at least 3 years of experience, proficiency with Microsoft Office (Word, Excel, PowerPoint, Access, Outlook), and excellent

Qualifications

• High school diploma or GED required.
• At least 3 years of secretarial or administrative support experience.
• Proficiency with Microsoft Word, Excel, PowerPoint, Access, and Outlook.
• Strong written and verbal communication skills.
• Ability to communicate directly, specifically, and constructively with employees, management, and external parties.
• Strong organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Demonstrated accuracy and commitment to meeting deadlines.

Responsibilities

• Provide administrative and secretarial support to multiple managers and department staff.
• Maintain calendars, coordinate meetings, and schedule conference rooms, equipment, and department activities.
• Process invoices, purchasing card statements, travel card documentation, miscellaneous invoices, and time reporting.
• Maintain accurate department files, records, reports, and documentation.
• Prepare correspondence, letters, memos, meeting materials, and other business communications.
• Gather, compile, and summarize information for special projects and departmental studies.
• Coordinate travel arrangements and provide related administrative support.
• Order, organize, and maintain office supplies for multiple groups.
• Prepare weekly, monthly, and quarterly reports accurately and on time.
• Document meeting minutes, action items, and assigned responsibilities, then distribute information to attendees.
• Provide administrative assistance to other support staff and executive offices when requested.
• Participate in special projects and perform other administrative duties as assigned.
• Support onsite operations during storm restoration activities, which may require flexibility in work hours and reporting during adverse weather conditions.

Skills

Strong communication skills

Strong organizational skills

Attention to detail

Ability to work independently

Time management

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Access

Outlook

Job description

Position: Administrative Assistant
Location:Fort Worth, TX
Work Arrangement: Onsite, 5 days per week
Duration: Contract, 6–12 months
Schedule: Monday–Friday, generally 7:00 a.m.–3:00 p.m.
Job Overview:

The Administrative Assistant will provide administrative and secretarial support to multiple managers and staff members while interacting with employees, management, and external parties. This position requires strong organization, attention to detail, communication skills, and the ability to work independently with minimal supervision.

The ideal candidate will support daily administrative operations, coordinate meetings and travel, process invoices and purchasing documentation, maintain records, prepare reports, and assist with special projects. The position may also require flexibility to support onsite operations during storm restoration activities and adverse weather conditions.

Responsibilities

Provide administrative and secretarial support to multiple managers and department staff.

Maintain calendars, coordinate meetings, and schedule conference rooms, equipment, and department activities.

Process invoices, purchasing card statements, travel card documentation, miscellaneous invoices, and time reporting.

Maintain accurate department files, records, reports, and documentation.

Prepare correspondence, letters, memos, meeting materials, and other business communications.

Gather, compile, and summarize information for special projects and departmental studies.

Coordinate travel arrangements and provide related administrative support.

Order, organize, and maintain office supplies for multiple groups.

Prepare weekly, monthly, and quarterly reports accurately and on time.

Document meeting minutes, action items, and assigned responsibilities, then distribute information to attendees.

Provide administrative assistance to other support staff and executive offices when requested.

Participate in special projects and perform other administrative duties as assigned.

Support onsite operations during storm restoration activities, which may require flexibility in work hours and reporting during adverse weather conditions.

Qualifications

High school diploma or GED required.

At least 3 years of secretarial or administrative support experience.

Proficiency with Microsoft Word, Excel, PowerPoint, Access, and Outlook.

Strong written and verbal communication skills.

Ability to communicate directly, specifically, and constructively with employees, management, and external parties.

Strong organizational skills and attention to detail.

Ability to work independently with minimal supervision.

Demonstrated accuracy and commitment to meeting deadlines.

Proactive, dependable, and team-oriented work style.

Ability to learn and apply company policies, procedures, systems, and software.

Knowledge of utility or company operations, policies, and procedures is a plus.

Work Schedule and Environment

Eight-hour workday, generally from 7:00 a.m. to 3:00 p.m.

Some flexibility in working hours may be required.

May require reporting to work during adverse weather conditions.

About PTR Global

PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5,000 professionals providing services across the U.S. and Canada. For more information, visit www.ptrglobal.com.

At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to:

Pay any fee to be considered for, submitted to, or selected for any opportunity.

Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process.

Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.

Pay Range: $25 per hour

The specific compensation for this position will be determined by several factors, including the scope, complexity, and location of the role, as well as the cost of labor in the market; the skills, education, training, credentials, and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits, including medical, dental, vision, and 401K contributions, as well as PTO, sick leave, and other benefits mandated by applicable state or localities where you reside or work.

If you receive a suspicious message, email, or phone call claiming to be from PTR Global, do not respond or click on any links. Instead, contact us directly at [phone]. To report any concerns, please email [e-mail].

During the hiring process, we may use artificial intelligence (AI) tools to assist in evaluating information related to your application. These tools may help analyze job-related qualifications or assist recruiters in reviewing applications and interview responses. AI-generated information is one factor considered in our hiring process. Final employment decisions are made by qualified hiring personnel and are not based solely on AI-generated recommendations.