FMLA & Leave Compliance Specialist

Ultimate Staffing; San Antonio (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Ultimate Staffing in Texas seeks a Leave of Absence Administrator to oversee employee leave programs and workers' compensation claims, ensuring compliance with federal, state, and local regulations. You will be the main point of contact for employees, managers, and partners through the entire leave cycle.

The role requires strong knowledge of FMLA, ADA/ADAAA, HIPAA, USERRA, and related laws, plus experience with HRIS and payroll coordination. A Bachelor's in HR is preferred, and CLMS is a plus.

Qualifications

• Bachelor’s degree in Human Resources or a related field is preferred.
• Five or more years in leave administration or HR roles.
• Certified Leave Management Specialist (CLMS) preferred but not required.
• Experience with workers' compensation and disability management.

Responsibilities

• Administer all leave programs including FMLA, medical, personal, military, and administrative leaves.
• Manage workers' compensation claims from initiation through resolution.
• Ensure compliance with FMLA, ADA/ADAAA, HIPAA, USERRA and local leave laws.
• Maintain accurate leave records, documentation, and HRIS data.
• Coordinate return-to-work processes and fitness-for-duty requirements.
• Partner with payroll, insurers, third-party administrators, and regulatory agencies.
• Prepare leave notices and documentation within established timelines.
• Monitor leave activity, compliance reporting, and audits.
• Provide guidance and training to employees and managers on leave policies.
• Identify opportunities to improve processes and enhance the employee experience.

Skills

FMLA knowledge

ADA/ADAAA knowledge

HIPAA knowledge

USERRA knowledge

Disability programs

Workers' compensation

Communication

Confidentiality

HRIS proficiency

Microsoft Office

Organizational skills

Education

Bachelor's degree in Human Resources or related field

Tools

HRIS systems

Microsoft Office

Job description

Ultimate Staffing in Texas seeks a Leave of Absence Administrator to oversee employee leave programs and workers' compensation claims, ensuring compliance with federal, state, and local regulations. You will be the main point of contact for employees, managers, and partners through the entire leave cycle.

The role requires strong knowledge of FMLA, ADA/ADAAA, HIPAA, USERRA, and related laws, plus experience with HRIS and payroll coordination. A Bachelor's in HR is preferred, and CLMS is a plus.