Onsite Leave of Absence & Compliance Administrator

Firstday-Foundation; San Antonio (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Firstday-Foundation in San Antonio, TX, onsite, is seeking a Leave of Absence Administrator to oversee the organization’s leave programs and workers' compensation while ensuring regulatory compliance and high-touch employee support.

The role requires a Bachelor’s in HR or related field and 3+ years of verifiable experience, with strong knowledge of FMLA, ADA/ADAAA, HIPAA, and USERRA. You will collaborate with payroll and third-party admins to deliver accurate, timely outcomes.

Qualifications

• Bachelor’s degree in HR or related field preferred.
• Certified Leave Management Specialist preferred but not required.
• Three or more years’ verifiable experience.
• Experience with FMLA, ADA/ADAAA, HIPAA, USERRA is advantageous.

Responsibilities

• Serve as central contact for all leave of absence cases.
• Manage day-to-day leave processes in the HRIS system.
• Audit leaves to comply with federal and state laws.
• Generate required legal leave documentation and notices.
• Coordinate with third-party administrators and vendors.
• Oversee workers' compensation claims from intake to closure.
• Coordinate return-to-work and accommodation logistics.
• Assist payroll to ensure proper compensation during leave.
• Maintain confidential medical files and accurate entitlements.

Skills

Regulatory compliance

Discretion and integrity

Conflict resolution

Communication skills

English proficiency

Education

Bachelor's degree in HR or related field

Tools

HRIS platforms

Microsoft Office

Excel

Job description

Firstday-Foundation in San Antonio, TX, onsite, is seeking a Leave of Absence Administrator to oversee the organization’s leave programs and workers' compensation while ensuring regulatory compliance and high-touch employee support.

The role requires a Bachelor’s in HR or related field and 3+ years of verifiable experience, with strong knowledge of FMLA, ADA/ADAAA, HIPAA, and USERRA. You will collaborate with payroll and third-party admins to deliver accurate, timely outcomes.