Flight Operations Admin Coordinator

United Airlines; Los Angeles (CA); On-site; USD 45,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Flight privileges

Paid holidays

Paid time off

401(k)

Job summary

United Airlines is seeking a meticulous Administrative Assistant to support the Chief Pilot Office at our pilot bases. You will answer phones, manage emails and faxes, maintain records, and assist with badges and background checks to keep operations running smoothly.

Qualified candidates have a high school diploma, prior admin experience, and proficiency in Word, Excel and Outlook; strong time management, confidentiality, and the ability to work a flexible schedule including weekends and

Qualifications

• High School Diploma or equivalent work experience.
• Prior administrative work experience.
• Experience using MS Word, Excel, Outlook.
• Excellent time management and ability to prioritize work.
• Demonstrates ability to handle multiple tasks with minimal supervision.

Responsibilities

• Performs a variety of Operational and Administrative tasks to support the Chief Pilot Office at each pilot base
• Administrative tasks include answering phones, assisting pilots with questions, maintaining base email accounts, faxes and personal United email account
• Manage compliance for pilot crew badges
• Assist pilot and staff with parking, SIDA badges and background checks
• Update pilot records for First Class Medicals, passports, vaccines, visas, pilot license, Line Check and IOE documents
• Maintains the iPad lost/stolen/loaner equipment in addition to assisting pilots with iPad issues and setting up a new iPad when needed
• Maintains supplies for the pilot group, includes paper, ink for office, crew room and SSD rooms in the hub for pilot interfacing equipment throughout the station
• Assists the base in Operational integrity and reliability
• Maintains entire office supply inventory/ordering to include maintaining and issuing pilot uniform accessories

Skills

Time management

Multitasking

Attention to detail

Confidentiality

Communication skills

Organized

Self-starter

Flexibility

Education

High School Diploma or equivalent work experience

Tools

MS Word

MS Excel

Outlook

Job description

United Airlines is seeking a meticulous Administrative Assistant to support the Chief Pilot Office at our pilot bases. You will answer phones, manage emails and faxes, maintain records, and assist with badges and background checks to keep operations running smoothly.

Qualified candidates have a high school diploma, prior admin experience, and proficiency in Word, Excel and Outlook; strong time management, confidentiality, and the ability to work a flexible schedule including weekends and