Aviation Flight Services Admin: Ops, Inventory & Scheduling

UnitedHealth Group; Eden Prairie (MN); On-site; Confidential; Full time

Benefits offered by this job

Comprehensive benefits

401k with company match

Equity stock purchase plan

Paid time off

Job summary

UnitedHealth Group is seeking an Administrator, Flight Services to provide operational, administrative, and logistical support to the corporate aviation department. You will help ensure aircraft readiness, manage inventory, coordinate passenger and crew services, process invoices, and back up flight scheduling.

The ideal candidate is detail-oriented, highly organized, proactive, customer-focused, and capable of working independently in office and hangar environments.

Qualifications

• High school diploma or equivalent.
• 3+ years in administrative support, operations coordination, aviation support, hospitality, travel services, inventory management, or related field.
• Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams).
• Strong organizational, planning, time-management, written and verbal communication skills.
• Attention to detail, reliability, initiative, accountability.
• Ability to work independently, manage multiple priorities, and lift/move supplies.
• Comfort in a hangar environment and valid driver’s license.

Responsibilities

• Coordinate catering and flight-related support arrangements.
• Liaise among flight crews, vendors, service providers, and internal stakeholders.
• Coordinate menu choices with executive assistants as needed.
• Support passenger service initiatives and maintain a high-quality travel experience.
• Provide occasional early morning or evening coverage for schedule changes.
• Oversee inventory, stocking, and replenishment of hangar supplies.
• Maintain vendor records, purchasing documents, and department records.
• Process invoices, reconcile expenses, and address billing discrepancies.
• Assist with scheduling communications and ensure data integrity in records.

Skills

Coordination

Communication

Detail orientation

Independent work

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Teams

Job description

UnitedHealth Group is seeking an Administrator, Flight Services to provide operational, administrative, and logistical support to the corporate aviation department. You will help ensure aircraft readiness, manage inventory, coordinate passenger and crew services, process invoices, and back up flight scheduling.

The ideal candidate is detail-oriented, highly organized, proactive, customer-focused, and capable of working independently in office and hangar environments.