Flexible Scheduling Admin & Program Support — Danvers

Transportation Security Careers; Danvers (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA), Department of Homeland Security, is seeking a Program Assistant to provide essential administrative and program support in a busy office environment. The role involves coordinating daily activities, preparing reports, and managing records and correspondence.

You will schedule meetings, track deadlines, assist with payroll and HR tasks, and analyze program metrics to identify discrepancies.

Qualifications

• Administrative or program support experience in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & attention to detail

Written & verbal communication

Data entry, tracking & basic analysis

Records & document management

Calendar, meeting & deadline coord.

Customer service & professional comms

Multitasking & accuracy under pressure

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA), Department of Homeland Security, is seeking a Program Assistant to provide essential administrative and program support in a busy office environment. The role involves coordinating daily activities, preparing reports, and managing records and correspondence.

You will schedule meetings, track deadlines, assist with payroll and HR tasks, and analyze program metrics to identify discrepancies.