Flexible Part-Time Office & Admin Specialist

MoxiWorks; Bellevue (KY); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Medical/Dental/Vision

Paid Time Off

Holiday Pay-11 days

Breavement-3 days

Get paid on your birthday

STD/LTD-company paid

Employee Assistance Program

Wellbeing Program

Job summary

MoxiWorks in Bellevue, KY is seeking a flexible part-time Administrative Support & Office Coordinator to assist with day-to-day operations and a positive office experience.

You will provide administrative support across teams, coordinate meetings, manage office communications, assist HR with expenses, and help CEO scheduling, fostering organization and customer service mindset in a dynamic environment.

Qualifications

• 1–3 years of administrative, office coordination, or customer service experience.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and adapt to changing needs.
• Proficiency with Microsoft Office and Google Workspace.
• Self-starter who takes initiative and enjoys problem-solving.
• Positive attitude and a strong customer-service mindset.

Responsibilities

• Provide day-to-day administrative support across teams
• Assist with scheduling monthly meetings and executive visits to HQ
• Coordinate conference room bookings and office events
• Assist with document preparation, company newsletter and correspondence
• Handle incoming mail, packages, and office communications
• Assist the HR team with month end expenses vs budget
• Assist CEO if necessary with scheduling/tasks
• Serve as the primary point of contact for building management and vendors
• Coordinate office maintenance requests and facility-related needs
• Ensure office spaces, meeting rooms, and common areas remain organized and functional
• Manage parking assignments and parking-related requests
• Administer ORCA card distribution and tracking
• Coordinate lunch orders, catering, and team events
• Monitor and replenish office snacks, beverages, and kitchen supplies
• Welcome visitors and help create a positive office environment
• Manage bi-weekly office orders via business accounts (Costco, Amazon)

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Customer service mindset

Microsoft Office

Google Workspace

Self-starter

Problem-solving

Multitasking

Tools

Microsoft Office

Google Workspace

Job description

MoxiWorks in Bellevue, KY is seeking a flexible part-time Administrative Support & Office Coordinator to assist with day-to-day operations and a positive office experience.

You will provide administrative support across teams, coordinate meetings, manage office communications, assist HR with expenses, and help CEO scheduling, fostering organization and customer service mindset in a dynamic environment.