Executive Office & Facilities Coordinator

moxiworks-careers; Bellevue (WA); On-site; USD 71,635,000 - 80,231,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Paid Time Off

Holiday Pay

Job summary

MoxiWorks in Bellevue is seeking a friendly Office Assistant to keep our office running smoothly. This on-site role is perfect for someone who enjoys wearing many hats, solving problems, and creating a welcoming workplace experience for employees and visitors.

You’ll be the go-to person for administrative support, facilities coordination, and executive scheduling, with responsibilities spanning mail, meetings, room bookings, newsletters, and HR coordination.

Qualifications

• 3–5 years of administrative, office coordination, or customer service experience.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and adapt to changing needs.
• Proficiency with Microsoft Office and Google Workspace.
• Self-starter who takes initiative and enjoys problem-solving.
• Positive attitude and a strong customer-service mindset.

Responsibilities

• Provide day-to-day administrative support across teams
• Assist with scheduling monthly meetings, executive visits to HQ
• Coordinate conference room bookings and office events
• Assist with document preparation, company newsletter and correspondence
• Handle incoming mail, packages, and office communications
• Assist the HR team for month end expenses vs budget
• Assist CEO if necessary with scheduling/tasks
• Serve as the primary point of contact for building management and vendors
• Coordinate office maintenance requests and facility-related needs
• Ensure office spaces, meeting rooms, and common areas remain organized and functional
• Manage parking assignments and parking-related requests
• Administer ORCA card distribution and tracking
• Coordinate lunch orders, catering, and team events
• Monitor and replenish office snacks, beverages, and kitchen supplies
• Welcome visitors and help create a positive office environment
• Manage bi-weekly office orders via business accounts (Costco, Amazon)

Skills

MS Office

Google Workspace

Communication

Organization

Customer Service

Tools

Microsoft Office

Google Workspace

Job description

MoxiWorks in Bellevue is seeking a friendly Office Assistant to keep our office running smoothly. This on-site role is perfect for someone who enjoys wearing many hats, solving problems, and creating a welcoming workplace experience for employees and visitors.

You’ll be the go-to person for administrative support, facilities coordination, and executive scheduling, with responsibilities spanning mail, meetings, room bookings, newsletters, and HR coordination.