Part-Time Office & Front Desk Coordinator

United Way of the Bluegrass; Lexington (KY); On-site; USD 26,000 - 33,000; Part time

Benefits offered by this job

PTO

Holidays

Birthday Leave

Section 125 Cafeteria Plan

401(k) retirement plan

Job summary

United Way of the Bluegrass (UWBG) seeks a part-time Office Manager to provide administrative, facilities, and front-of-house support up to 29 hours per week. You will serve as the primary contact for visitors, vendors, and partners, coordinate office operations, onboarding/offboarding, and assist with HR and financial tasks under the President & CEO on an interim basis.

The role emphasizes coordinating daily office functions, maintaining security through key fob policies, and supporting staff

Qualifications

• High school diploma required; Associate's degree preferred.
• 1–2 years of administrative, office support, or front-desk experience.
• Demonstrated trustworthiness with confidential information and cash-handling responsibilities.
• Strong organizational skills and reliable, consistent attendance, given the coordination-dependent nature of the role.
• Comfortable serving as the first point of contact for a range of internal and external stakeholders.

Responsibilities

• Visitor & Stakeholder Reception: greet and direct visitors, screen calls, manage mail and packages.
• Facilities Coordination: supervise cleaning vendors, conduct safety walk-throughs, manage key fob policy, order supplies, coordinate IT support.
• Onboarding & Offboarding Support: coordinate workspace setup, key fob issuance, supplies for new hires; manage offboarding.
• HR & Administrative Support: assist HR with paperwork and scheduling.
• Financial Administrative Support: deposit checks and maintain logs.

Skills

Organizational skills

Communication skills

Customer service

Education

High school diploma

Associate's degree

Job description

United Way of the Bluegrass (UWBG) seeks a part-time Office Manager to provide administrative, facilities, and front-of-house support up to 29 hours per week. You will serve as the primary contact for visitors, vendors, and partners, coordinate office operations, onboarding/offboarding, and assist with HR and financial tasks under the President & CEO on an interim basis.

The role emphasizes coordinating daily office functions, maintaining security through key fob policies, and supporting staff