Part-Time Office Assistant

MoxiWorks; Bellevue (KY); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Medical/Dental/Vision

Paid Time Off

Holiday Pay-11 days

Breavement-3 days

Get paid on your birthday

STD/LTD-company paid

Employee Assistance Program

Wellbeing Program

Job summary

MoxiWorks in Bellevue, KY is seeking a flexible part-time Administrative Support & Office Coordinator to assist with day-to-day operations and a positive office experience.

You will provide administrative support across teams, coordinate meetings, manage office communications, assist HR with expenses, and help CEO scheduling, fostering organization and customer service mindset in a dynamic environment.

Qualifications

• 1–3 years of administrative, office coordination, or customer service experience.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and adapt to changing needs.
• Proficiency with Microsoft Office and Google Workspace.
• Self-starter who takes initiative and enjoys problem-solving.
• Positive attitude and a strong customer-service mindset.

Responsibilities

• Provide day-to-day administrative support across teams
• Assist with scheduling monthly meetings and executive visits to HQ
• Coordinate conference room bookings and office events
• Assist with document preparation, company newsletter and correspondence
• Handle incoming mail, packages, and office communications
• Assist the HR team with month end expenses vs budget
• Assist CEO if necessary with scheduling/tasks
• Serve as the primary point of contact for building management and vendors
• Coordinate office maintenance requests and facility-related needs
• Ensure office spaces, meeting rooms, and common areas remain organized and functional
• Manage parking assignments and parking-related requests
• Administer ORCA card distribution and tracking
• Coordinate lunch orders, catering, and team events
• Monitor and replenish office snacks, beverages, and kitchen supplies
• Welcome visitors and help create a positive office environment
• Manage bi-weekly office orders via business accounts (Costco, Amazon)

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Customer service mindset

Microsoft Office

Google Workspace

Self-starter

Problem-solving

Multitasking

Tools

Microsoft Office

Google Workspace

Job description

What You’ll Do

Administrative Support

• Provide day-to-day administrative support across teams

• Assistwith scheduling monthly meetings, executive visits to HQ

• Coordinate conference room bookings and office events

• Assistwith document preparation,companynewsletterand correspondence

• Handle incoming mail, packages, and office communications

• Assist the HR team for month end expenses vs budget

• Assist CEO ifnecessarywith scheduling/tasks

Office & Facilities Coordination

• Serve as the primary point of contact for building management and vendors

• Coordinate office maintenance requests and facility-related needs

• Ensure office spaces, meeting rooms, andcommon areasremainorganized and functional

Employee Experience & Office Services

• Manage parking assignments and parking-related requests

• Administer ORCA card distribution and tracking

• Coordinate lunch orders, catering, and team events

• Monitor and replenish office snacks, beverages, and kitchen supplies

• Welcome visitors and help create a positive office environment

• Manage bi-weekly office orders via business accounts (Costco, Amazon)

What We’re Looking For

• 1–3 years of administrative, office coordination, or customer service experience

• Strong organizational and time-management skills

• Excellent communication and interpersonal skills

• Ability to manage multiple priorities and adapt to changing needs

• Proficiencywith Microsoft Office and Google Workspace

• Self-starter who takes initiative and enjoys problem-solving

• Positive attitude and a strong customer-service mindset

Why You’ll Love This Role

• Flexible part-time schedule-hours will be adjusted based on business needs, set hours to start will be 8:30am to 1:30pm MTWT and alternate Fridays

• Collaborative and supportive team environment

• Opportunity to make a meaningful impact on employee experience

• Varied responsibilities that keep every day interesting

If you enjoy being the go-to person who keeps everything organized, stocked, scheduled, and running smoothly,we’dlove to hear from you!__

Moxians Are Covered:

All benefits are subject to review on an annual basis whereas we continuously assess our total reward proposition aligning with the needs of our people, our business and the market. Benefits are offered 1stof the month.

View full benefit program here - Sequoia

• Medical/Dental/Vision
• Paid Time Off
• Holiday Pay-11 days
• Breavement-3 days
• Get paid on your birthday
• STD/LTD-company paid
• Supplemental Life, Critical Illness, Accident
• PerkSpot
• Employee Assistance Program
• Wellbeing Program
• Discounted Pet Insurance
• Office Lunch
• Employee Engagement Programs

Note:

benefits may vary by country and region we operate in.

EEO Statement:

MoxiWorks is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, gender, religion, sex, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, or applicable local law.

As part of the employment process, MoxiWorks conducts comprehensive background checks on all final candidates for employment. The background check process may include a review of criminal history, credit history, employment verification, education verification, and other relevant information.

MoxiWorks is committed to complying with all applicable federal, state, and local laws concerning background checks. We ensure that our background check process is fair, consistent, and transparent, and we follow all legal requirements regarding the timing and scope of such checks.