Office Assistant

moxiworks-careers; Bellevue (WA); On-site; USD 71,635,000 - 80,231,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Paid Time Off

Holiday Pay

Job summary

MoxiWorks in Bellevue is seeking a friendly Office Assistant to keep our office running smoothly. This on-site role is perfect for someone who enjoys wearing many hats, solving problems, and creating a welcoming workplace experience for employees and visitors.

You’ll be the go-to person for administrative support, facilities coordination, and executive scheduling, with responsibilities spanning mail, meetings, room bookings, newsletters, and HR coordination.

Qualifications

• 3–5 years of administrative, office coordination, or customer service experience.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and adapt to changing needs.
• Proficiency with Microsoft Office and Google Workspace.
• Self-starter who takes initiative and enjoys problem-solving.
• Positive attitude and a strong customer-service mindset.

Responsibilities

• Provide day-to-day administrative support across teams
• Assist with scheduling monthly meetings, executive visits to HQ
• Coordinate conference room bookings and office events
• Assist with document preparation, company newsletter and correspondence
• Handle incoming mail, packages, and office communications
• Assist the HR team for month end expenses vs budget
• Assist CEO if necessary with scheduling/tasks
• Serve as the primary point of contact for building management and vendors
• Coordinate office maintenance requests and facility-related needs
• Ensure office spaces, meeting rooms, and common areas remain organized and functional
• Manage parking assignments and parking-related requests
• Administer ORCA card distribution and tracking
• Coordinate lunch orders, catering, and team events
• Monitor and replenish office snacks, beverages, and kitchen supplies
• Welcome visitors and help create a positive office environment
• Manage bi-weekly office orders via business accounts (Costco, Amazon)

Skills

MS Office

Google Workspace

Communication

Organization

Customer Service

Tools

Microsoft Office

Google Workspace

Job description

Location: Bellevue – On-site
Reports To: VP, HR

Salary Range: $25.00 - $28.00 per hour

Work Schedule: 4 days in the office MTWT with Fridays being alternated.

We're looking for a friendly, organized, and proactive Office Assistant to help keep our office running smoothly. This role is perfect for someone who enjoys wearing many hats, solving problems, and creating a welcoming workplace experience for employees and visitors.

You'll be a key point of contact for office operations, administrative support, facilities coordination, and executive scheduling while helping ensure our team has everything they need to be productive and successful.

Who We Are:

MoxiWorks is the leading real estate AI marketing platform built by real estate pros, for real estate pros. Our AI‑powered system helps brokerages and their agents find, win, and close more deals.

Drawing on decades of industry expertise, we build tools that remove complexity and let real estate professionals focus on what matters most. Our newest innovation, RISE, is a native‑AI sales and marketing tool designed to help agents stay ahead in an increasingly competitive landscape.

At MoxiWorks, you’ll find a team of innovators, collaborators, and doers who care deeply about our customers, our craft, and each other. If you’re excited by meaningful work, big ideas, and building technology that empowers people, you’ll fit right in.

Trusted by more than 3,000 brokerages and 400,000 agents worldwide, MoxiWorks is leading the future of PropTech. And, we’re just getting started.

Our Core Values:

• Customer First
• Innovative
• Passionate
• Sense of Urgency
• Accountable & Reliable
• Relentless Execution

“Come join MoxiWorks as we are committed in delivering results with shared purpose with values that empower and connects us”.

What You'll Do

Administrative Support

• Provide day-to-day administrative support across teams
• Assistwith scheduling monthly meetings, executive visits to HQ
• Coordinate conference room bookings and office events
• Assistwith document preparation,companynewsletterand correspondence
• Handle incoming mail, packages, and office communications
• Assist the HR team for month end expenses vs budget
• Assist CEO ifnecessarywith scheduling/tasks

Office & Facilities Coordination

• Serve as the primary point of contact for building management and vendors
• Coordinate office maintenance requests and facility-related needs
• Ensure office spaces, meeting rooms, andcommon areasremain organized and functional

Employee Experience & Office Services

• Manage parking assignments and parking-related requests
• Administer ORCA card distribution and tracking
• Coordinate lunch orders, catering, and team events
• Monitor and replenish office snacks, beverages, and kitchen supplies
• Welcome visitors and help create a positive office environment
• Manage bi-weekly office orders via business accounts (Costco, Amazon)

What We're Looking For

• 3–5 years of administrative, office coordination, or customer service experience
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and adapt to changing needs
• Proficiency with Microsoft Office and Google Workspace
• Self-starter who takes initiative and enjoys problem-solving
• Positive attitude and a strong customer-service mindset

Why You'll Love This Role

• Collaborative and supportive team environment
• Opportunity to make a meaningful impact on employee experience
• Varied responsibilities that keep every day interesting

If you enjoy being the go-to person who keeps everything organized, stocked, scheduled, and running smoothly,we'dlove to hear from you!

Moxians Are Covered:

All benefits are subject to review on an annual basis whereas we continuously assess our total reward proposition aligning with the needs of our people, our business and the market. Benefits are offered 1st of the month.

View full benefit program here - Sequoia

• Medical/Dental/Vision
• Paid Time Off
• Holiday Pay-11 days
• Breavement-3 days
• Get paid on your birthday
• STD/LTD-company paid
• Supplemental Life, Critical Illness, Accident
• PerkSpot
• Employee Assistance Program
• Wellbeing Program
• Discounted Pet Insurance
• Office Lunch
• Employee Engagement Programs

Note:

benefits may vary by country and region we operate in.

EEO Statement:

MoxiWorks is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, gender, religion, sex, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, or applicable local law.

As part of the employment process, MoxiWorks conducts comprehensive background checks on all final candidates for employment. The background check process may include a review of criminal history, credit history, employment verification, education verification, and other relevant information.

MoxiWorks is committed to complying with all applicable federal, state, and local laws concerning background checks. We ensure that our background check process is fair, consistent, and transparent, and we follow all legal requirements regarding the timing and scope of such checks.