Fleet & Safety Operations Coordinator

Mr. Plumber Indiana; Indianapolis (IN); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Telehealth Program

401k Matching

Health Savings Account (HSA)

Long-Term Disability Insurance

Life Insurance

Wellness Program

Employee Assistance Program (EAP)

Short-Term Disability Insurance

Accident Insurance

Critical Illness Insurance

PTO & Holidays

Job summary

Wrench Group in the United States is seeking a Fleet & Safety Administrator to support day-to-day fleet administration and safety programs. You will help maintain records for vehicles and drivers, manage safety documentation, and assist with incident reporting to promote safe work practices.

The role requires 2+ years of admin experience with fleet or safety exposure, proficiency in MS Office, and familiarity with fleet management systems.

Qualifications

• 2+ years of administrative experience; fleet, safety, or transportation experience preferred.
• Experience supporting a company fleet or driver safety program strongly preferred.
• Working knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.
• Familiarity with OSHA, EPA, DOT, or workplace safety requirements preferred.
• Strong organizational skills with attention to detail and follow-through.
• Ability to manage multiple deadlines, vehicles, drivers, and documentation simultaneously.
• Comfortable working with spreadsheets, fleet management systems, reporting tools, and Microsoft Office.
• Strong written and verbal communication skills.

Responsibilities

• Maintain accurate records for company vehicles, drivers, registrations, insurance, inspections, maintenance, and documentation.
• Assist with scheduling repairs, inspections, maintenance, and other fleet-related services.
• Maintain accurate driver and vehicle information within fleet management systems.
• Monitor fleet-related reports and identify missing documentation or overdue maintenance.
• Assist with fuel card administration, toll programs, registrations, insurance cards, and related programs.
• Support accident and vehicle damage reporting with documentation and police reports.
• Communicate with insurance providers, fleet vendors, repair facilities, and internal teams.
• Assist with OSHA 300 Log documentation and recordkeeping under management direction.
• Assist with workplace and vehicle incident documentation and investigations.
• Prepare reports related to OSHA, EPA, DOT, insurance, or regulatory requirements.
• Provide administrative support for safety audits, site inspections, and corrective action tracking.

Skills

Administrative experience

Fleet safety knowledge

Documentation management

Organizational skills

Communication skills

Multitasking

Microsoft Office

Fleet management systems

Tools

Fleet management systems

Microsoft Office

Job description

Wrench Group in the United States is seeking a Fleet & Safety Administrator to support day-to-day fleet administration and safety programs. You will help maintain records for vehicles and drivers, manage safety documentation, and assist with incident reporting to promote safe work practices.

The role requires 2+ years of admin experience with fleet or safety exposure, proficiency in MS Office, and familiarity with fleet management systems.