Fleet & Safety Administrator

Williams Comfort Air; Indianapolis (IN); Presencial; USD 23 000 - 30 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical insurance

Dental insurance

Vision insurance

Telehealth

HSA with 401k

Life insurance

Disability Insurance

PTO & holidays

Wellness program

Employee assistance program

Resumo da oferta

Williams Comfort Air is seeking a Fleet & Safety Administrator in Indianapolis to support day-to-day administration of our fleet and safety programs. You will help ensure vehicles, drivers, training records, and compliance documents are accurate and organized, while coordinating vehicle-related needs and incident reporting.

In this role, you will work with operations and leadership to monitor fleet activity, maintain documentation, and reinforce a culture of safe driving and safe work practices.

Qualificações

• 2+ years of administrative experience; fleet or safety exposure preferred.
• Experience with vehicle maintenance, registrations, MVRs, and records.
• Proficient with spreadsheets and fleet management systems.

Responsabilidades

• Maintain accurate records for company vehicles and drivers.
• Assist with scheduling repairs, inspections, and maintenance.
• Support incident reporting and safety documentation.
• Communicate with insurers, vendors, and internal teams.

Conhecimentos

Organizational skills

Attention to detail

Communication skills

Multitasking

Ferramentas

Fleet management software

Spreadsheets

MS Office

Descrição da oferta de emprego

The Fleet & Safety Administrator plays an important role in supporting the day-to-day administration of our fleet and workplace safety programs. This position helps ensure company vehicles, drivers, safety records, training requirements, and compliance documentation are accurate, current, and organized.

Working closely with operations and leadership, this role will monitor fleet activity, coordinate vehicle-related needs, maintain safety documentation, assist with incident reporting, and help reinforce a culture where safe driving and safe work practices are a priority.

What's In It For Me?

• Market Value Compensation $17-$22/hourly based on experience
• Medical, Dental and Vision Insurance
• FREE Employee/Dependent Telehealth program, no copay
• Company Matched Health Savings Account and 401k Retirement Account
• FREE Long-Term Disability Insurance, Employee + Family Life Insurance, Wellness Program and Employee Assistance Program (Mental Health)
• Voluntary Short-Term Disability Insurance, Accident Insurance and Critical Illness Insurance
• PTO (Up to 4 weeks based on tenure), Paid Company Holidays, Paid Community Service Day

Fleet Administration

• Maintainaccuraterecords for company vehicles, assigned drivers, registrations, insurance, inspections, maintenance, and other required documentation.
• Assistwith scheduling vehicle repairs, inspections, maintenance, and other fleet-related services.
• Maintainaccuratedriver and vehicle information within applicable fleet management systems.
• Monitor fleet-related reports and identify missing documentation, overdue maintenance, or other items requiring follow-up.
• Assistwith fuel card administration, toll programs, vehicle registrations, insurance cards, and other fleet-related programs.
• Support accident and vehicle damage reporting, including collecting documentation, photographs, police reports, and other required information.
• Communicate with insurance providers, fleet vendors, repair facilities, and internal teams as needed.

Safety Administration

• Assist with OSHA 300 Log documentation and recordkeeping under the direction of management.
• Assistwith workplace and vehicle incident documentation and investigations by gathering necessary information andmaintainingaccuraterecords.
• Assistleadership with preparing reports and documentation related to OSHA, EPA, DOT, insurance, or other applicable regulatory requirements.
• Provide administrative support for safety audits, job-site inspections, and corrective action tracking.

Do I Have What It Takes?

• 2+ years of administrative experience; fleet, safety, transportation, skilled trades, construction, or field-service experience preferred.
• Experience supporting a company fleet or driver safety program strongly preferred.
• Working knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.
• Familiarity with OSHA, EPA, DOT, or workplace safety requirements preferred.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple deadlines, vehicles, drivers, and documentation requirements simultaneously.
• Comfortable working with spreadsheets, fleet management systems, reporting tools, and Microsoft Office.
• Strong written and verbal communication skills.

Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The companyencourages allqualified candidates who are eligible to work in the United States to apply, but it does not sponsor applicants or employees who require a visa to work legally.