Fleet & Safety Administrator

Mr. Plumber; Indianapolis (IN); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Telehealth program

401k

HSA

Disability Insurance

Life Insurance

PTO and holidays

Job summary

Wrench Group is seeking a Fleet & Safety Administrator to support day-to-day fleet administration and workplace safety programs. You will help ensure vehicles, drivers, safety records, training requirements, and compliance documentation are accurate and organized.

You will work closely with operations and leadership to monitor fleet activity, coordinate vehicle-related needs, and reinforce a culture of safe driving and safe work practices.

Qualifications

• 2+ years of administrative experience; fleet, safety, or field-service background preferred.
• Experience supporting a company fleet or driver safety program is strongly preferred.
• Knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.
• Familiarity with OSHA, EPA, DOT, or workplace safety requirements is preferred.
• Excellent organizational skills with attention to detail and follow-through.

Responsibilities

• Maintain accurate records for company vehicles, drivers, registrations, insurance, inspections, and maintenance.
• Assist with scheduling repairs, inspections, and fleet-related services.
• Maintain accurate driver and vehicle information in fleet systems.
• Monitor fleet reports and follow up on missing documentation or overdue items.
• Support fuel card administration, toll programs, registrations, insurance cards, and related programs.
• Assist with accident and vehicle damage reporting, including documentation collection.
• Communicate with insurance providers, fleet vendors, and internal teams.
• Assist with OSHA 300 Log documentation and recordkeeping.

Skills

Fleet administration

Safety administration

Documentation management

Microsoft Office

Spreadsheet proficiency

Strong communication

Tools

Fleet management software

MS Excel

Job description

Overview

The Fleet & Safety Administrator plays an important role in supporting the day-to-day administration of our fleet and workplace safety programs. This position helps ensure company vehicles, drivers, safety records, training requirements, and compliance documentation are accurate, current, and organized.

Working closely with operations and leadership, this role will monitor fleet activity, coordinate vehicle-related needs, maintain safety documentation, assist with incident reporting, and help reinforce a culture where safe driving and safe work practices are a priority.

What's In It For Me?

• Market Value Compensation $17-$22/hourly based on experience
• Medical, Dental and Vision Insurance
• FREE Employee/Dependent Telehealth program, no copay
• Company Matched Health Savings Account and 401k Retirement Account
• FREE Long-Term Disability Insurance, Employee + Family Life Insurance, Wellness Program and Employee Assistance Program (Mental Health)
• Voluntary Short-Term Disability Insurance, Accident Insurance and Critical Illness Insurance
• PTO (Up to 4 weeks based on tenure), Paid Company Holidays, Paid Community Service Day

Responsibilities

Fleet Administration

• Maintainaccuraterecords for company vehicles, assigned drivers, registrations, insurance, inspections, maintenance, and other required documentation.

• Assistwith scheduling vehicle repairs, inspections, maintenance, and other fleet-related services.

• Maintainaccuratedriver and vehicle information within applicable fleet management systems.

• Monitor fleet-related reports and identify missing documentation, overdue maintenance, or other items requiring follow-up.

• Assistwith fuel card administration, toll programs, vehicle registrations, insurance cards, and other fleet-related programs.

• Support accident and vehicle damage reporting, including collecting documentation, photographs, police reports, and other required information.

• Communicate with insurance providers, fleet vendors, repair facilities, and internal teams as needed.

Safety Administration

• Assist with OSHA 300 Log documentation and recordkeeping under the direction of management.

• Assistwith workplace and vehicle incident documentation and investigations by gathering necessary information andmaintainingaccuraterecords.

• Assistleadership with preparing reports and documentation related to OSHA, EPA, DOT, insurance, or other applicable regulatory requirements.

• Provide administrative support for safety audits, job-site inspections, and corrective action tracking.

Qualifications

Do I Have What It Takes?

• 2+ years of administrative experience; fleet, safety, transportation, skilled trades, construction, or field-service experience preferred.

• Experience supporting a company fleet or driver safety program strongly preferred.

• Working knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.

• Familiarity with OSHA, EPA, DOT, or workplace safety requirements preferred.

• Strong organizational skills with exceptional attention to detail and follow-through.

• Ability to manage multiple deadlines, vehicles, drivers, and documentation requirements simultaneously.

• Comfortable working with spreadsheets, fleet management systems, reporting tools, and Microsoft Office.

• Strong written and verbal communication skills.

Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.The companyencourages allqualified candidates who are eligible to work in the United States to apply, but it does not sponsor applicants or employees who require a visa to work legally.