Fleet & Safety Administrator

Mr. Plumber Indiana; Indianapolis (IN); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Telehealth Program

401k Matching

Health Savings Account (HSA)

Long-Term Disability Insurance

Life Insurance

Wellness Program

Employee Assistance Program (EAP)

Short-Term Disability Insurance

Accident Insurance

Critical Illness Insurance

PTO & Holidays

Job summary

Wrench Group in the United States is seeking a Fleet & Safety Administrator to support day-to-day fleet administration and safety programs. You will help maintain records for vehicles and drivers, manage safety documentation, and assist with incident reporting to promote safe work practices.

The role requires 2+ years of admin experience with fleet or safety exposure, proficiency in MS Office, and familiarity with fleet management systems.

Qualifications

• 2+ years of administrative experience; fleet, safety, or transportation experience preferred.
• Experience supporting a company fleet or driver safety program strongly preferred.
• Working knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.
• Familiarity with OSHA, EPA, DOT, or workplace safety requirements preferred.
• Strong organizational skills with attention to detail and follow-through.
• Ability to manage multiple deadlines, vehicles, drivers, and documentation simultaneously.
• Comfortable working with spreadsheets, fleet management systems, reporting tools, and Microsoft Office.
• Strong written and verbal communication skills.

Responsibilities

• Maintain accurate records for company vehicles, drivers, registrations, insurance, inspections, maintenance, and documentation.
• Assist with scheduling repairs, inspections, maintenance, and other fleet-related services.
• Maintain accurate driver and vehicle information within fleet management systems.
• Monitor fleet-related reports and identify missing documentation or overdue maintenance.
• Assist with fuel card administration, toll programs, registrations, insurance cards, and related programs.
• Support accident and vehicle damage reporting with documentation and police reports.
• Communicate with insurance providers, fleet vendors, repair facilities, and internal teams.
• Assist with OSHA 300 Log documentation and recordkeeping under management direction.
• Assist with workplace and vehicle incident documentation and investigations.
• Prepare reports related to OSHA, EPA, DOT, insurance, or regulatory requirements.
• Provide administrative support for safety audits, site inspections, and corrective action tracking.

Skills

Administrative experience

Fleet safety knowledge

Documentation management

Organizational skills

Communication skills

Multitasking

Microsoft Office

Fleet management systems

Tools

Fleet management systems

Microsoft Office

Job description

Overview

The Fleet & Safety Administrator plays an important role in supporting the day-to-day administration of our fleet and workplace safety programs. This position helps ensure company vehicles, drivers, safety records, training requirements, and compliance documentation are accurate, current, and organized.

Working closely with operations and leadership, this role will monitor fleet activity, coordinate vehicle-related needs, maintain safety documentation, assist with incident reporting, and help reinforce a culture where safe driving and safe work practices are a priority.

What's In It For Me?

• Market Value Compensation $17-$22/hourly based on experience
• Medical, Dental and Vision Insurance
• FREE Employee/Dependent Telehealth program, no copay
• Company Matched Health Savings Account and 401k Retirement Account
• FREE Long-Term Disability Insurance, Employee + Family Life Insurance, Wellness Program and Employee Assistance Program (Mental Health)
• Voluntary Short-Term Disability Insurance, Accident Insurance and Critical Illness Insurance
• PTO (Up to 4 weeks based on tenure), Paid Company Holidays, Paid Community Service Day

Responsibilities

Fleet Administration

• Maintainaccuraterecords for company vehicles, assigned drivers, registrations, insurance, inspections, maintenance, and other required documentation.

• Assistwith scheduling vehicle repairs, inspections, maintenance, and other fleet-related services.

• Maintainaccuratedriver and vehicle information within applicable fleet management systems.

• Monitor fleet-related reports and identify missing documentation, overdue maintenance, or other items requiring follow-up.

• Assistwith fuel card administration, toll programs, vehicle registrations, insurance cards, and other fleet-related programs.

• Support accident and vehicle damage reporting, including collecting documentation, photographs, police reports, and other required information.

• Communicate with insurance providers, fleet vendors, repair facilities, and internal teams as needed.

Safety Administration

• Assist with OSHA 300 Log documentation and recordkeeping under the direction of management.

• Assistwith workplace and vehicle incident documentation and investigations by gathering necessary information andmaintainingaccuraterecords.

• Assistleadership with preparing reports and documentation related to OSHA, EPA, DOT, insurance, or other applicable regulatory requirements.

• Provide administrative support for safety audits, job-site inspections, and corrective action tracking.

Qualifications

Do I Have What It Takes?

• 2+ years of administrative experience; fleet, safety, transportation, skilled trades, construction, or field-service experience preferred.

• Experience supporting a company fleet or driver safety program strongly preferred.

• Working knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.

• Familiarity with OSHA, EPA, DOT, or workplace safety requirements preferred.

• Strong organizational skills with exceptional attention to detail and follow-through.

• Ability to manage multiple deadlines, vehicles, drivers, and documentation requirements simultaneously.

• Comfortable working with spreadsheets, fleet management systems, reporting tools, and Microsoft Office.

• Strong written and verbal communication skills.

Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The company encourages all qualified candidates who are eligible to work in the United States to apply, but it does not sponsor applicants or employees who require a visa to work legally.