Fleet & Safety Coordinator - Admin & Compliance

Mr. Plumber Indy; Indianapolis (IN); Sur place; USD 23 000 - 30 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Dental Insurance

Vision Insurance

Telehealth program

401k Retirement Account

Life Insurance

Disability Insurance

Paid PTO

Paid Holidays

Community Service Day

Résumé du poste

Mr. Plumber Indy is seeking a Fleet & Safety Administrator to support day-to-day fleet administration and workplace safety programs. You will help maintain vehicle records, scheduling, and safety documentation, while ensuring regulatory compliance and organized records.

Working with operations and leadership, you will monitor fleet activity, coordinate vehicle-related needs, and assist with incident reporting to reinforce safe driving and safe work practices across the organization.

Qualifications

• 2+ years of administrative experience; fleet, safety, transportation, skilled trades, construction, or field-service experience preferred.
• Experience supporting a company fleet or driver safety program strongly preferred.
• Working knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.
• Familiarity with OSHA, EPA, DOT, or workplace safety requirements preferred.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple deadlines, vehicles, drivers, and documentation requirements simultaneously.
• Comfortable working with spreadsheets, fleet management systems, reporting tools, and Microsoft Office.
• Strong written and verbal communication skills.

Responsabilités

• Fleet Administration: Maintain accurate records for company vehicles, assigned drivers, registrations, insurance, inspections, maintenance, and other documentation.
• Assist with scheduling vehicle repairs, inspections, maintenance, and other fleet-related services.
• Maintain accurate driver and vehicle information within applicable fleet management systems.
• Monitor fleet-related reports and identify missing documentation, overdue maintenance, or items requiring follow-up.
• Assist with fuel card administration, toll programs, vehicle registrations, insurance cards, and other fleet-related programs.
• Support accident and vehicle damage reporting, including collecting documentation, photographs, police reports, and other required information.
• Communicate with insurance providers, fleet vendors, repair facilities, and internal teams as needed.
• Safety Administration: Assist with OSHA 300 Log documentation and recordkeeping under the direction of management.
• Assist with workplace and vehicle incident documentation and investigations by gathering information and maintaining accurate records.
• Assist leadership with preparing reports and documentation related to OSHA, EPA, DOT, insurance, or other regulatory requirements.
• Provide administrative support for safety audits, job-site inspections, and corrective action tracking.

Connaissances

Administrative experience

Fleet management

Safety programs

MS Office

Documentation

Communication skills

Outils

Fleet management software

Description du poste

Mr. Plumber Indy is seeking a Fleet & Safety Administrator to support day-to-day fleet administration and workplace safety programs. You will help maintain vehicle records, scheduling, and safety documentation, while ensuring regulatory compliance and organized records.

Working with operations and leadership, you will monitor fleet activity, coordinate vehicle-related needs, and assist with incident reporting to reinforce safe driving and safe work practices across the organization.