Fleet Administrator

Placements24; Riverton (UT); Presencial; USD 15.000 - 24.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical aid

Retirement savings

Paid time off

Company holidays

Learning opportunities

Resumo da vaga

Placements24 is recruiting a meticulous Fleet Administrator for our client in Upington, Northern Cape. You will maintain fleet records, coordinate maintenance, process invoices, and ensure regulatory compliance to keep the transport operation running smoothly.

The ideal candidate will have strong administrative skills, keen attention to detail, proficiency in MS Word and Excel, and the ability to multitask in a busy environment. Local residence or reliable commute to Upington is required.

Qualificações

• Proven administrative experience in a fleet/transport environment.
• Strong organizational skills and attention to detail.
• Proficiency in MS Word and Excel for records and reporting.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritise in a dynamic setting.
• Residency or reliable commute to Upington.

Responsabilidades

• Maintain up-to-date records for all fleet vehicles (registration, licensing, insurance, service history).
• Coordinate routine vehicle maintenance with mechanics and service providers.
• Process fleet invoices, expense claims, and driver reimbursements.
• Ensure compliance with legal/regulatory requirements for fleet operation (roadworthy certs).
• Assist in managing fuel card programs and monitor fuel consumption.
• Prepare reports on fleet utilization and costs for management.
• Handle vehicle accident reporting and claims processes.
• Communicate fleet policies and documentation to drivers.
• Assist with driver onboarding and license checks.
• Support overall administrative efficiency of the fleet department.

Conhecimentos

Organizational skills

Attention to detail

Communication

MS Word & Excel

Multitasking

Reliability & punctuality

Work ethic

Formação

High school diploma

Further admin/logistics training

Ferramentas

Fleet management software

Microsoft Office

Descrição da vaga

About the Role

Our client, a significant transport and logistics company operating in Upington, Northern Cape, is seeking a meticulous and organized Fleet Administrator to join their operations team. This role is vital for supporting the efficient management of the company's vehicle fleet. You will be responsible for maintaining accurate records, processing documentation, coordinating maintenance schedules, and ensuring compliance with regulatory requirements. The ideal candidate will possess strong administrative skills, a keen eye for detail, and the ability to manage multiple tasks effectively in a busy environment. This is an excellent opportunity for someone looking to contribute to the smooth running of a fleet operation in Upington, Northern Cape, and to develop their career in the transport industry.

Key Responsibilities

• Maintain accurate and up-to-date records for all fleet vehicles, including registration, licensing, insurance, and service history.
• Schedule and coordinate routine vehicle maintenance and repairs, liaising with mechanics and service providers.
• Process fleet-related invoices, expense claims, and driver reimbursement requests.
• Ensure compliance with all legal and regulatory requirements for fleet operation, including roadworthy certifications.
• Assist in managing fuel card programs and monitoring fuel consumption.
• Prepare reports on fleet utilization, maintenance costs, and other relevant metrics for management.
• Manage vehicle accident reporting and claims processes.
• Maintain communication with drivers regarding fleet policies, documentation, and compliance.
• Assist with driver onboarding processes, including documentation verification and license checks.
• Ensure the overall administrative efficiency of the fleet management department.

Requirements

• Proven experience in an administrative role, preferably within a fleet or transport environment.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite, particularly Word and Excel, for record-keeping and reporting.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively in a dynamic setting.
• Knowledge of vehicle maintenance processes and fleet management software is advantageous.
• Must be reliable, punctual, and possess a strong work ethic.
• High school diploma or equivalent qualification required; further training in administration or logistics is a plus.
• Must reside in or be able to commute reliably to Upington, Northern Cape.

Benefits

• An annual salary of ZAR , commensurate with administrative experience.
• Potential for annual bonuses based on administrative efficiency and accuracy.
• Contribution towards medical aid and retirement savings.
• Paid time off and company holidays.
• A supportive team environment and opportunities for learning within the transport sector.
• Be part of a vital support function for a key local business.