Fleet Ops Coordinator - Admin & Procurement

Foley; Bensalem Township (Bucks County); On-site; USD 36,000 - 40,000; Full time

Job summary

Foley is seeking a Rentals Operations Coordinator in Bensalem, PA to handle procurement for the rental fleet, maintain certificates of origin, and manage invoicing and system records. The role requires strong administrative skills and comfort with multiple enterprise systems.

The candidate will administer Salesforce and CRS.com, maintain equipment data across SiMSi and D365, and ensure accurate documentation for lifecycle management.

Qualifications

• Experience in administrative support roles with strong accuracy.
• Proficiency in Microsoft Office and quick learning of new software.
• Excellent written and verbal communication and customer service.
• Strong organizational and time-management abilities in a fast-paced environment.

Responsibilities

• Coordinate procurement for rental fleet, including quotes, PO creation, and invoicing.
• Maintain insurance certificates and origin documentation.
• Process transportation invoicing for fleet logistics.
• Serve as primary administrator for Salesforce and CRS.com.
• Maintain equipment records in SiMSi, D365, and equipment builder.
• Upload and track EMR and inspection docs in Coti.
• Support lifecycle management through docs and system updates.
• Perform additional duties as assigned to support business operations.

Skills

Administrative support

MS Office

Communication

Organization

Education

High School Diploma

Associate degree

Bachelor’s degree

Tools

Salesforce

CRS.com

SiMSi

D365

Coti

Job description

Foley is seeking a Rentals Operations Coordinator in Bensalem, PA to handle procurement for the rental fleet, maintain certificates of origin, and manage invoicing and system records. The role requires strong administrative skills and comfort with multiple enterprise systems.

The candidate will administer Salesforce and CRS.com, maintain equipment data across SiMSi and D365, and ensure accurate documentation for lifecycle management.