Rental Operations Coordinator - Bensalem, PA

Foley; Bensalem Township (Bucks County); On-site; USD 36,000 - 40,000; Full time

Job summary

Foley is seeking a Rentals Operations Coordinator in Bensalem, PA to handle procurement for the rental fleet, maintain certificates of origin, and manage invoicing and system records. The role requires strong administrative skills and comfort with multiple enterprise systems.

The candidate will administer Salesforce and CRS.com, maintain equipment data across SiMSi and D365, and ensure accurate documentation for lifecycle management.

Qualifications

• Experience in administrative support roles with strong accuracy.
• Proficiency in Microsoft Office and quick learning of new software.
• Excellent written and verbal communication and customer service.
• Strong organizational and time-management abilities in a fast-paced environment.

Responsibilities

• Coordinate procurement for rental fleet, including quotes, PO creation, and invoicing.
• Maintain insurance certificates and origin documentation.
• Process transportation invoicing for fleet logistics.
• Serve as primary administrator for Salesforce and CRS.com.
• Maintain equipment records in SiMSi, D365, and equipment builder.
• Upload and track EMR and inspection docs in Coti.
• Support lifecycle management through docs and system updates.
• Perform additional duties as assigned to support business operations.

Skills

Administrative support

MS Office

Communication

Organization

Education

High School Diploma

Associate degree

Bachelor’s degree

Tools

Salesforce

CRS.com

SiMSi

D365

Coti

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Rental Operations Coordinator - Bensalem, PA

Ben Rents Sales Supr Bensalem, PA, US 1 Attachments

$26.00 To $29.00 Hourly

JOB DESCRIPTION:

• Coordinate procurement for the rental fleet, including sourcing quotes, creating purchase orders, and processing invoices.
• Maintain insurance certificates and manage certificates of origin documentation.
• Process transportation invoicing for rental fleet logistics.
• Serve as the primary administrator for Salesforce and CRS.com.
• Maintain equipment records by updating warranty information, asking prices, and new equipment data in SiMSi, D365, and the equipment builder.
• Upload and track signed EMRs and checkout inspection documentation in Coti.
• Support accurate equipment lifecycle management through documentation, record maintenance, and system updates.
• Perform additional duties as assigned to support business operations, professional development, and evolving organizational needs.

RECOMMENDED QUALIFICATIONS

• High School Diploma or equivalent required; Associate or Bachelor’s degree preferred.
• Minimum 3 to 5 years of related work experience in administrative support and/or equivalent combination of training and experience which provides the required knowledge, skills and abilities.
• Advanced Microsoft Office skills and the ability to quickly learn new systems, software, and processes.
• Strong communication, collaboration, and customer-focused service skills, both written and verbal.
• Proven organizational, problem-solving, and decision-making abilities, with a focus on accuracy, adaptability, and meeting deadlines in a dynamic environment.

Equal Opportunity Employer

Foley, Incorporated does not discriminate against any person applying for employment based on race, color, sex, age, religion, national origin or citizenship status, physical or mental disability, marital status, sexual orientation, gender identity, status as a covered Veteran, or any other legally protected status.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60.300.5(a) and 41 CFR 60.741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of disability and protected veteran status, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities and protected veterans.