Rental Ops Coordinator: Fleet Logistics & Salesforce Admin

Foley; Piscataway Township (NJ); On-site; USD 36,000 - 40,000; Full time

Job summary

Foley is seeking a detail-oriented Rental Operations Coordinator in Piscataway, NJ to manage procurement for the rental fleet, process invoices, and maintain equipment records. You will serve as the primary Salesforce and CRS.com administrator, handle insurance certificates, and support lifecycle management through system updates and documentation.

Ideal candidates have 3–5 years of admin experience, strong MS Office skills, and excellent communication and organizational abilities.

Qualifications

• High School Diploma or equivalent required; degrees preferred.
• 3–5 years of related work experience in administrative support.
• Advanced Microsoft Office skills and the ability to quickly learn new systems.
• Strong communication, collaboration, and customer-focused service skills.
• Proven organizational, problem-solving, and decision-making abilities.

Responsibilities

• Coordinate procurement for the rental fleet, including sourcing quotes, creating purchase orders, and processing invoices.
• Maintain insurance certificates and manage certificates of origin documentation.
• Process transportation invoicing for rental fleet logistics.
• Serve as the primary administrator for Salesforce and CRS.com.
• Maintain equipment records by updating warranty information, asking prices, and new equipment data in SiMSi, D365, and the equipment builder.
• Upload and track signed EMRs and checkout inspection documentation in Coti.
• Support accurate equipment lifecycle management through documentation, record maintenance, and system updates.
• Perform additional duties as assigned to support business operations, professional development, and evolving organizational needs.

Skills

Microsoft Office

Communication skills

Organizational skills

Problem solving

Adaptability

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

Salesforce

CRS.com

SiMSi

D365

Job description

Foley is seeking a detail-oriented Rental Operations Coordinator in Piscataway, NJ to manage procurement for the rental fleet, process invoices, and maintain equipment records. You will serve as the primary Salesforce and CRS.com administrator, handle insurance certificates, and support lifecycle management through system updates and documentation.

Ideal candidates have 3–5 years of admin experience, strong MS Office skills, and excellent communication and organizational abilities.