Fleet Operations & Records Coordinator

Saber-Power-Services; Rosharon (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with company matching

Dental and vision coverage

Job summary

Saber Power Services, based in Houston, TX, is seeking an Administrator who will work closely with the Fleet Manager and others to ensure fleet information, documentation, and schedules are accurate and updated. This role supports fleet-related records and contributes to efficient operations in a fast-paced environment.

Key duties include maintaining vehicle files, assisting with onboarding/offboarding, and updating databases.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, office, operations, fleet, transportation, construction, or related experience preferred.
• Experience with Microsoft Office, especially Excel and Outlook.
• Familiarity with DOT, vehicle registration, inspection, or fleet compliance requirements is preferred.
• Ability to learn and utilize fleet management and company software systems.

Responsibilities

• Maintain accurate and organized electronic and physical fleet records.
• Maintain vehicle and equipment files, including registration, inspections, maintenance records, service documentation, and other applicable records.
• Ensure required fleet documentation is current and properly filed.
• Assist with tracking vehicle registrations, inspections, permits, tags, and other compliance-related documentation.
• Maintain accurate records of vehicle assignments, mileage, equipment assignments, and department information.
• Assist with onboarding and offboarding vehicle/equipment assignments.
• Update fleet databases, spreadsheets, and tracking systems as information changes.
• Identify missing, outdated, or incomplete documentation and follow up with the appropriate personnel.
• Learn our business's vehicle dash camera system 'Motive', creating reports and assisting with any info coworkers may need.
• Help assist with office needs when applicable; be a team player and help the flow of the warehouse office.
• Writing purchase orders for warehouse
• Shipping services for Fleet operations
• Help assist and maintain day to day fleet expenses

Skills

Organization

Attention to Detail

Communication

Time Management

Data Entry

Problem Solving

Customer Service

Multitasking

Adaptability

Teamwork

Initiative

Accountability

Professionalism

Analytical Skills

Education

High School Diploma or Equivalent

Tools

Motive fleet management

Job description

Saber Power Services, based in Houston, TX, is seeking an Administrator who will work closely with the Fleet Manager and others to ensure fleet information, documentation, and schedules are accurate and updated. This role supports fleet-related records and contributes to efficient operations in a fast-paced environment.

Key duties include maintaining vehicle files, assisting with onboarding/offboarding, and updating databases.