Fleet Operations Specialist (Hybrid)

Colliers Engineering & Design; United States; Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

Company-paid medical, dental, and vis​

Paid pregnancy disability leave

Short- and long-term disability

Life insurance

Company-matched 401(k)/Roth

Paid time off including parental and军事

Employee referral bonuses

Professional license bonuses

Straight time policy for billable-hour

Job summary

Colliers Engineering & Design is seeking a Fleet Administrator to support the daily administration, coordination, and recordkeeping of the company’s vehicle fleet. This role ensures all vehicles are documented, maintained, compliant with policies and regulatory requirements, and available to support business operations across departments.

The Fleet Administrator serves as the primary point of contact for fleet-related administrative activities, vendor coordination, and fleet data management.

Qualifications

• Bachelor’s degree or related field experience.
• 4–8 years of related experience.
• Proficient with Microsoft Office Suite and fleet management software.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Knowledge of vehicle maintenance processes and fleet operations.
• Vendor coordination and customer service skills.
• Ability to generate reports and analyze fleet data.
• Attention to detail and commitment to quality.
• English proficiency for job communications.

Responsibilities

• Coordinate vehicle registrations, titles, licensing, insurance documentation, and renewals.
• Assist with vehicle acquisitions, assignments, transfers, and disposals.
• Process and maintain fleet records, invoices, and documentation.
• Support fleet policy implementation and communicate procedures to employees.
• Monitor vehicle inventory and forecast fleet needs.
• Schedule preventive maintenance and coordinate with service providers.
• Maintain fleet data and prepare fleet reports for audits.
• Ensure compliance with company policies and regulatory requirements.
• Serve as the point of contact for fleet inquiries and vendor coordination.

Skills

Strong organizational skills

Effective communication

Attention to detail

Team collaboration

Data analysis

Vendor coordination

Report generation

English proficiency

Education

Bachelor’s degree

Tools

Microsoft Office

Fleet management software

Job description

Colliers Engineering & Design is seeking a Fleet Administrator to support the daily administration, coordination, and recordkeeping of the company’s vehicle fleet. This role ensures all vehicles are documented, maintained, compliant with policies and regulatory requirements, and available to support business operations across departments.

The Fleet Administrator serves as the primary point of contact for fleet-related administrative activities, vendor coordination, and fleet data management.