Fleet Operations & Compliance Assistant

truckingpeople; Austin (TX); On-site; USD 23,000 - 32,000; Full time

Job summary

truckingpeople is seeking a detail-oriented Fleet Support Specialist to provide administrative and fleet-operations support from our Austin, TX location. This entry-level role focuses on vehicle documentation, compliance tracking, DMV processing, and records management to ensure fleet vehicles stay properly registered, inspected, and compliant.

Ideal candidates will have administrative or operations experience, strong organization, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• 1+ year of administrative, clerical, or operations support experience.
• Strong organizational skills with high attention to detail.
• Proficiency in Microsoft Office (Excel, Outlook, Word) and document management systems.
• Ability to manage repetitive tasks while maintaining accuracy.
• Experience tracking deadlines and maintaining compliance documentation.
• Reliable, punctual, and comfortable working in a structured, process-driven environment.

Responsibilities

• Process vehicle titles, registrations, renewals, and ownership documentation.
• Coordinate and track annual vehicle inspections and regulatory compliance deadlines.
• Maintain accurate digital and physical fleet records (document management, filing systems).
• Prepare and submit DMV paperwork and related regulatory forms.
• Monitor compliance timelines for registrations, inspections, and renewals.
• Communicate with internal departments and external vendors regarding documentation status.
• Support fleet reporting, administrative tracking, and operational workflows.
• Assist with additional fleet-related projects as assigned.

Skills

Organizational skills

Office software

Attention to detail

Communication

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Document management systems

Job description

truckingpeople is seeking a detail-oriented Fleet Support Specialist to provide administrative and fleet-operations support from our Austin, TX location. This entry-level role focuses on vehicle documentation, compliance tracking, DMV processing, and records management to ensure fleet vehicles stay properly registered, inspected, and compliant.

Ideal candidates will have administrative or operations experience, strong organization, and proficiency with Microsoft Office.