Fleet Support Specialist (Administrative / Fleet Operations)

truckingpeople; Austin (TX); On-site; USD 23,000 - 32,000; Full time

Job summary

truckingpeople is seeking a detail-oriented Fleet Support Specialist to provide administrative and fleet-operations support from our Austin, TX location. This entry-level role focuses on vehicle documentation, compliance tracking, DMV processing, and records management to ensure fleet vehicles stay properly registered, inspected, and compliant.

Ideal candidates will have administrative or operations experience, strong organization, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• 1+ year of administrative, clerical, or operations support experience.
• Strong organizational skills with high attention to detail.
• Proficiency in Microsoft Office (Excel, Outlook, Word) and document management systems.
• Ability to manage repetitive tasks while maintaining accuracy.
• Experience tracking deadlines and maintaining compliance documentation.
• Reliable, punctual, and comfortable working in a structured, process-driven environment.

Responsibilities

• Process vehicle titles, registrations, renewals, and ownership documentation.
• Coordinate and track annual vehicle inspections and regulatory compliance deadlines.
• Maintain accurate digital and physical fleet records (document management, filing systems).
• Prepare and submit DMV paperwork and related regulatory forms.
• Monitor compliance timelines for registrations, inspections, and renewals.
• Communicate with internal departments and external vendors regarding documentation status.
• Support fleet reporting, administrative tracking, and operational workflows.
• Assist with additional fleet-related projects as assigned.

Skills

Organizational skills

Office software

Attention to detail

Communication

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Document management systems

Job description

Fleet Support Specialist (Administrative / Fleet Operations)

Location: Austin, TX, United States (Onsite)

Contract: Full-Time (30+ hours/week)

Schedule: Monday–Friday, 9:00 AM – 5:00 PM

Pay Rate: $20.00 per hour

About the Role

We are seeking a detail-oriented Fleet Support Specialist to provide administrative and operational support to the Fleet Manager. This entry-level fleet operations role focuses on vehicle documentation, compliance tracking, DMV processing, and records management to ensure fleet vehicles remain properly registered, inspected, and compliant.

This is an excellent opportunity for candidates with administrative support, clerical, or operations experience looking to grow within fleet management or transportation operations.

Key Responsibilities

• Process vehicle titles, registrations, renewals, and ownership documentation
• Coordinate and track annual vehicle inspections and regulatory compliance deadlines
• Maintain accurate digital and physical fleet records (document management, filing systems)
• Prepare and submit DMV paperwork and related regulatory forms
• Monitor compliance timelines for registrations, inspections, and renewals
• Communicate with internal departments and external vendors regarding documentation status
• Support fleet reporting, administrative tracking, and operational workflows
• Assist with additional fleet-related projects as assigned

Required Qualifications (Must have)

• High school diploma or equivalent
• 1+ year of administrative, clerical, or operations support experience
• Strong organizational skills with high attention to detail
• Proficiency in Microsoft Office (Excel, Outlook, Word) and document management systems
• Ability to manage repetitive tasks while maintaining accuracy
• Experience tracking deadlines and maintaining compliance documentation
• Reliable, punctual, and comfortable working in a structured, process-driven environment

Preferred Qualifications (Nice to have)

• Familiarity with DMV processes, vehicle title processing, or fleet operations
• Experience supporting fleet management, transportation logistics, or automotive operations
• Background in compliance tracking or regulatory documentation
• Experience working in a fast-paced operations environment