In-Office Operations Admin Assistant | Notary Training

360-Equipment-Finance,-LL; Austin (TX); On-site; USD 55,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Opportunity for advancement

Training & development

Vision insurance

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Free food & snacks

Job summary

360 Equipment Finance in Austin, TX is seeking an Operations Administrative Assistant to keep paperwork moving, prepare documents, and manage records in Salesforce. This in-person role requires attention to detail, strong organization, and clear communication by phone and email with customers and vendors.

You will handle mail, shipping, and follow-up tasks, learn our title processes, and support the team with daily office duties. Training is provided for an entry-level candidate.

Qualifications

• Able to work in our Austin office full time, Monday through Friday.
• Strong attention to detail; minor errors not acceptable.
• Organized and reliable handling high volumes of paperwork and deadlines.
• Comfortable making phone calls and writing professional emails.
• Proficient with Microsoft Office, especially Excel.
• Willing to become a Texas notary within 90 days; employer cost covered.

Responsibilities

• Prepare and assemble document packages, including title paperwork.
• Check documents against records for accuracy before sending.
• Enter and update records in Salesforce and keep files organized.
• Handle mail, sorting, scanning documents, and shipping packages.
• Follow up with customers, vendors, and government offices by phone and email.
• Notarize documents when commissioned.

Skills

Attention to detail

Organization

Communication (phone & email)

Microsoft Office (Excel)

Discretion with confidential info

Notary in Texas

Tools

Salesforce

DocuSign

Job description

360 Equipment Finance in Austin, TX is seeking an Operations Administrative Assistant to keep paperwork moving, prepare documents, and manage records in Salesforce. This in-person role requires attention to detail, strong organization, and clear communication by phone and email with customers and vendors.

You will handle mail, shipping, and follow-up tasks, learn our title processes, and support the team with daily office duties. Training is provided for an entry-level candidate.