Fleet & Facilities Operations Specialist

Townsendtotalenergy; Danvers (MA); On-site; USD 70,000 - 79,000; Full time

Benefits offered by this job

Medical Insurance with company_contrib

Vision and Dental Insurance

Basic Life and AD&D Insurance

Long-Term Disability

401k with company match

Vacation and sick leave

Job summary

Townsend Energy in Danvers, MA is seeking a Fleet & Facilities Coordinator to provide administrative, coordination, and documentation support for our fleet, facilities, telematics, licensing, permitting, fuel cards, vendor, and compliance processes.

You will maintain records in Samsara, Foley, Embark, and other systems; manage onboarding/offboarding; track fuel cards and vehicle files; coordinate registrations, insurance, and inspections; work with mechanics and IT; and ensure accurate, timely

Qualifications

• Prior experience supporting fleet, facilities, construction, energy, fuel, HVAC, maintenance, safety, compliance, or multi-site operations.

Responsibilities

• Add, update, and deactivate drivers, vehicles, equipment, locations, users, and other records in Samsara, Foley, Embark, fuel card systems, maintenance systems, spreadsheets, and other assigned platforms.
• Maintains accurate driver, vehicle, equipment, location, department, and user profile information in assigned fleet and facility systems.
• Coordinates fleet-related onboarding and offboarding steps for drivers, vehicles, equipment, and assigned company assets.
• Maintains a current fuel card inventory showing card status, assigned driver, assigned vehicle, department, location, issue date, cancellation date, replacement history, and other assigned control information.
• Maintains vehicle files and a master fleet list that includes vehicle number, VIN, plate, registration expiration, inspection expiration, department, location, assigned driver where applicable, fuel card, telematics device, insurance status, and vehicle status.
• Coordinates vehicle registration renewals, plate transfers, updated insurance cards, inspection documentation, permit records, and related paperwork as directed.
• Coordinates with Mechanics, the Fleet Supervisor, Safety/Risk, IT, telematics vendors, and other personnel to support installation, troubleshooting, replacement, and documentation of telematics equipment
• Routes vendor invoices, cost questions, contract questions, insurance concerns, or scope concerns to the appropriate manager or Finance for review and approval.
• Working with Vendors, and department managers

Skills

Fleet management

Document management

Multi-site operations

Communication

Microsoft Office

Education

Associate degree

Administrative certification

Fleet administration experience

Facilities administration experience

Tools

Samsara

Foley

Embark

Fuel card systems

Maintenance tracking systems

HRIS platforms

Spreadsheets/Excel

Job description

Townsend Energy in Danvers, MA is seeking a Fleet & Facilities Coordinator to provide administrative, coordination, and documentation support for our fleet, facilities, telematics, licensing, permitting, fuel cards, vendor, and compliance processes.

You will maintain records in Samsara, Foley, Embark, and other systems; manage onboarding/offboarding; track fuel cards and vehicle files; coordinate registrations, insurance, and inspections; work with mechanics and IT; and ensure accurate, timely