Fleet Operations & Title Management Specialist

Spectrum; St. Ann (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Spectrum is seeking a Fleet Specialist to enhance our fleet operations in the U.S. This role focuses on maintaining fleet records, supporting cost control, and coordinating vendor relationships for maintenance, fuel, and purchasing activities.

You will generate monthly maintenance and fuel expense reports, manage title processing, and assist in financial transactions related to fleet assets. A foundational background in fleet administration and buying is required.

Qualifications

• Associate's degree in business, related field or equivalent.
• 4+ years of fleet administration work experience.
• 1+ year of vehicle title processing experience.
• 2+ years of buying experience.

Responsibilities

• Coordinate maintenance of vehicle titles and title information in the fleet database.
• Maintain overall vendor relationships.
• Process vehicle transactions including ordering, delivery, vouchering, purchases, employee vehicle sales, disposals, and related check processing.
• Serve as the corporate liaison with fleet maintenance and fuel management companies and manage vendor relationships including setup of ARI and the vendor vetting process.
• Provide guidance and communicate policies and procedures to internal and external customers to ensure deadlines are met and capital is tracked.
• Support system and division fleet personnel with vehicle information, vendor information, costing analysis for budgets, monthly reports on maintenance expenses, fuel expenses and inventory levels, and assist in invoice and budget tracking.
• Negotiate pricing and terms for vehicles, safety equipment and tools with leasing and lending firms and vendors, monitor and resolve quality and on-time delivery issues, and perform troubleshooting for transactions.
• Perform periodic vehicle inventory to maintain accuracy, update and maintain intranet information, track and report vehicle disposal proceeds, and process related financial transactions.

Skills

Clear written and verbal communication

Multitasking

Confidentiality and judgement

Teamwork

Vendor negotiation

Analytical skills

Education

Associate's degree in business or related field

Tools

Microsoft Access

Excel

Job description

Spectrum is seeking a Fleet Specialist to enhance our fleet operations in the U.S. This role focuses on maintaining fleet records, supporting cost control, and coordinating vendor relationships for maintenance, fuel, and purchasing activities.

You will generate monthly maintenance and fuel expense reports, manage title processing, and assist in financial transactions related to fleet assets. A foundational background in fleet administration and buying is required.