Fleet & Equipment Coordinator - Construction Ops

Hodge Western Corp.; Fayetteville (AR); On-site; USD 55,000 - 70,000; Full time

Job summary

Hodge Western Corp is seeking a highly organized Fleet & Equipment Administrator to support management of our growing fleet of heavy construction equipment, trucks, trailers, and support assets across multiple states. This role reports to the Fleet & Equipment Manager and focuses on accuracy, recordkeeping, and efficient day-to-day fleet operations.

The ideal candidate will be proactive, detail-oriented, and capable of prioritizing multiple tasks in a fast-paced construction environment.

Qualifications

• 2+ years of experience in an administrative, operations support, fleet coordination, equipment rental, or similar role.
• Proficiency with Microsoft Excel, Outlook, Word, and other standard office software.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks, prioritize deadlines, and follow through on outstanding items.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a collaborative team environment.

Responsibilities

• Maintain accurate records of company-owned and rented assets, including locations and assignments.
• Maintain and update fleet management software, equipment databases, and tracking spreadsheets.
• Maintain accurate service histories, repair records, work orders, and warranty documentation.
• Track open maintenance items and follow up to help ensure timely completion.
• Assist with coordinating the transportation of heavy equipment, trucks, trailers, and support assets between project locations.
• Maintain organized records of equipment registrations, titles, insurance, inspections, and other required documentation.
• Support the Equipment Manager with DOT-related fleet documentation and recordkeeping.
• Assist with tracking equipment maintenance, repair, rental, fuel, and transportation expenses.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Independent worker

Task prioritization

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Hodge Western Corp is seeking a highly organized Fleet & Equipment Administrator to support management of our growing fleet of heavy construction equipment, trucks, trailers, and support assets across multiple states. This role reports to the Fleet & Equipment Manager and focuses on accuracy, recordkeeping, and efficient day-to-day fleet operations.

The ideal candidate will be proactive, detail-oriented, and capable of prioritizing multiple tasks in a fast-paced construction environment.