Fleet & Equipment Coordinator (Hawaii)

Hawaiian-Dredging-Construction-Company,-Inc.-1; Honolulu (HI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision Coverage

Flexible Spending Account

Group Life/Travel Insurance

Short-Term Disability

Long-Term Disability

Employer-Paid Life Insurance and AD&D

Job summary

We are seeking an organized Equipment Administrator in Hawaii to manage our vehicle and heavy construction equipment fleet. You will maintain records, schedules, and reports while coordinating with the maintenance team and vendors.

The ideal candidate has advanced MS Word/Excel/PowerPoint skills, strong organizational abilities, and a detail-oriented mindset. A valid driver's license and reliable transportation are required.

Qualifications

• High school diploma or equivalent required.
• Associate's degree or relevant certification preferred.
• Proven experience in equipment administration, fleet management, or a related field is a plus.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint is essential.
• Strong organizational skills with a keen attention to detail.
• Excellent verbal and written communication skills.
• Valid driver's license and reliable transportation.

Responsibilities

• Collaborate with the Equipment Manager to maintain accurate records of the vehicle fleet and heavy construction equipment, including acquisition, maintenance, repairs, and disposals.
• Create and maintain databases and spreadsheets using Microsoft Excel to track equipment details such as maintenance schedules, inspection records, and service histories.
• Prepare reports, presentations, and documentation related to equipment status, maintenance activities, and performance metrics using Word and PowerPoint.
• Schedule routine inspections, preventive maintenance, and repairs for vehicles and equipment in coordination with the maintenance team.
• Coordinate with vendors and suppliers to ensure timely delivery of parts, materials, and services for equipment maintenance and repairs.
• Assist in preparing budgets and forecasts related to equipment maintenance and replacement costs under the guidance of the Equipment Manager.
• Support the Equipment Manager in allocating equipment for various projects and assignments within the operations team.
• Conduct regular audits to ensure accurate inventory counts and reconcile discrepancies.
• Monitor equipment utilization and recommend adjustments to optimize efficiency and reduce downtime.
• Maintain compliance with safety regulations and company policies in all equipment-related activities.
• Provide training and support to team members on equipment usage, maintenance, and documentation procedures.
• Generate and distribute regular reports to management, highlighting key performance indicators and equipment-related insights.

Skills

Office suite proficiency (Word,Excel,*

Strong organizational skills

Excellent verbal and written comms

Attention to detail

Independent and team collaboration

Education

High school diploma or equivalent

Associate's degree or relevant certification preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We are seeking an organized Equipment Administrator in Hawaii to manage our vehicle and heavy construction equipment fleet. You will maintain records, schedules, and reports while coordinating with the maintenance team and vendors.

The ideal candidate has advanced MS Word/Excel/PowerPoint skills, strong organizational abilities, and a detail-oriented mindset. A valid driver's license and reliable transportation are required.