Fleet & Equipment Coordinator — Asset Tracking Pro

Hodge Western Corp.; Redmond (OR); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Company-paid health insurance

Job summary

Hodge Western Corp is seeking a Fleet & Equipment Administrator to support management of our fleet of heavy construction equipment, trucks, trailers, and support assets operating across multiple states. Working directly under the Fleet & Equipment Manager, you will coordinate and track company assets, maintain accurate records, and support day-to-day fleet operations.

The ideal candidate is a proactive problem-solver with strong administrative and organizational skills, and a willingness to

Qualifications

• 2+ years of experience in an administrative, operations support, fleet coordination, equipment rental, or similar role.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Excel, Outlook, Word, and other standard office software.
• Ability to manage multiple tasks, prioritize deadlines, and follow through on outstanding items.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a collaborative team environment.

Responsibilities

• Maintain accurate records of company-owned and rented assets, including locations and assignments.
• Maintain and update fleet management software, equipment databases, and tracking spreadsheets.
• Maintain accurate service histories, repair records, work orders, and warranty documentation.
• Track open maintenance items and follow up to help ensure timely completion.
• Assist with coordinating the transportation of heavy equipment, trucks, trailers, and support assets between project locations.
• Maintain organized records of equipment registrations, titles, insurance, inspections, and other required documentation.
• Support the Equipment Manager with DOT-related fleet documentation and recordkeeping.
• Assist with tracking equipment maintenance, repair, rental, fuel, and transportation expenses.

Skills

Fleet coordination

Administrative skills

Attention to detail

Communication

Multi-tasking

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Hodge Western Corp is seeking a Fleet & Equipment Administrator to support management of our fleet of heavy construction equipment, trucks, trailers, and support assets operating across multiple states. Working directly under the Fleet & Equipment Manager, you will coordinate and track company assets, maintain accurate records, and support day-to-day fleet operations.

The ideal candidate is a proactive problem-solver with strong administrative and organizational skills, and a willingness to