Office Clerk

Talentify; Louisville (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

Hogan Transportation is seeking a general office administrative professional to support day-to-day operations in Louisville, KY. The role covers clerical tasks, document handling, and customer communications to ensure smooth operation of the facility.

Responsibilities include invoice processing, reporting, mail handling, and maintenance of records and files. Proficiency with Microsoft Office and social media is required to support outreach and administrative duties.

Qualifications

• High school diploma or GED required.
• Associates degree preferred.
• Proficient in Microsoft Word and Excel.
• Proficient with social media.

Responsibilities

• Completes clerical/administrative assignments in accordance with established procedures and under general instruction.
• Prints, scans and updates documents in accordance to established office practices. Creates and files documents relating to the operation of the facility.
• Responds to customer communications in an accurate and timely manner and investigate and resolve customer complaints.
• Performs invoice reviews and processing.
• Prepares reports from data in various systems.
• Creates, reviews and maintains various reports and ensure proper company functions.
• Open and route incoming mail and prepares outgoing mail.
• Orders and keep tracks of office supplies.
• Assists in the administration and office support functions by maintaining office records, personnel files.
• Assists with drafting and preparing written documents, spreadsheets and presentations.
• Completes client invoicing, administers the Accounts Payable, Accounts Receivable and financial reporting functions for the district utilizing accounting software.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization
• Other duties as assigned

Skills

MS Word

MS Excel

Social media

Education

High school diploma or GED

Associates degree

Tools

Accounting software

Job description

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Job Summary

Perform general office administrative functions to support the business.

Essential Duties and Responsibilities

• Completes clerical/administrative assignments in accordance with established procedures and under general instruction.
• Prints, scans and updates documents in accordance to established office practices. Creates and files documents relating to the operation of the facility.
• Responds to customer communications in an accurate and timely manner and investigate and resolve customer complaints.
• Performs invoice reviews and processing.
• Prepares reports from data in various systems.
• Creates, reviews and maintains various reports and ensure proper company functions.
• Open and route incoming mail and prepares outgoing mail.
• Orders and keep tracks of office supplies.
• Assists in the administration and office support functions by maintaining office records, personnel files.
• Assists with drafting and preparing written documents, spreadsheets and presentations.
• Completes client invoicing, administers the Accounts Payable, Accounts Receivable and financial reporting functions for the district utilizing accounting software.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization
• Other duties as assigned

Requirements

• High school diploma or GED required, Associates degree preferred.
• Proficient in Microsoft products including Word and Excel.
• Proficient with social media.