Fleet Administrator: Asset & Compliance Coordinator

NorthStar Energy Solutions, LLC; Midland (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with immediate matching and v­­

Medical, Dental, Vision insurance

PPO/HSA/FSA options

Short-term and long-term benefits

Employee discounts

Job summary

NorthStar Energy Solutions, LLC is seeking a detail-oriented Fleet Administrator to support daily Fleet Department operations in Grand Prairie, TX. You will manage fleet records, inspections, invoices, work orders, and asset inventories to ensure regulatory compliance and operational efficiency.

You will maintain equipment data, coordinate GPS/telematics, process payments, and assist with reporting and claims. A bilingual candidate with strong Excel and organizational skills is preferred.

Qualifications

• Bi-Lingual is required or preferred.
• High school diploma or equivalent; associate degree preferred.
• 1–3 years of administrative, fleet, equipment, transportation, or construction support experience preferred.

Responsibilities

• Track fleet compliance and inspections, including state, DOT, dielectric, crane inspections and DVIRs.
• Maintain and update equipment records, asset ownership, locations, and job codes in Spectrum.
• Review weekly and monthly equipment inventory reports and update records accordingly.
• Create and maintain records for newly acquired equipment and coordinate asset disposal activities.
• Coordinate GPS installations and telematics with vendors and field personnel; maintain related logs.
• Process fleet-related invoices, time records, and P-Card receipts; support reporting.
• Review preventive maintenance work orders and update maintenance histories.
• Support fleet training, meeting coordination, and rental equipment tracking.
• Assist with vehicle accident/damage claims documentation and reporting.

Skills

Bi-Lingual

Attention to detail

Microsoft Office

Organizational skills

Communication skills

Time management

Multitasking

Education

High school diploma or equivalent

Associate degree in Business Administration or related field

Tools

Spectrum

CTAP

Verizon Connect / Telogis

LYTX

WEX Fuel Management

Fleet Asset Tracking Systems

Microsoft Office Suite

Job description

NorthStar Energy Solutions, LLC is seeking a detail-oriented Fleet Administrator to support daily Fleet Department operations in Grand Prairie, TX. You will manage fleet records, inspections, invoices, work orders, and asset inventories to ensure regulatory compliance and operational efficiency.

You will maintain equipment data, coordinate GPS/telematics, process payments, and assist with reporting and claims. A bilingual candidate with strong Excel and organizational skills is preferred.