Fleet Administration & Compliance Specialist

NorthStar Energy Solutions, LLC; Corpus Christi (TX); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

401(k) with immediate matching

Medical, Dental, Vision benefits

PPO/HSA/FSA options

Employee discounts

Job summary

NorthStar Energy Solutions, LLC is seeking a detail-oriented Fleet Administrator to support the daily operations of our Fleet Department in Corpus Christi, TX. You will maintain fleet records, manage inspections, process invoices, coordinate asset updates, and support fleet reporting to ensure accurate, compliant records across the organization.

The role emphasizes meticulous recordkeeping, coordination with fleet, shop, warehouse, transport, and field operations, and proficiency with Spectrum,

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of administrative, fleet, equipment, transportation, or construction support experience preferred.
• Strong attention to detail with the ability to maintain accurate records and documentation.

Responsibilities

• Track inspections (state, DOT, dielectric, crane, DVIRs) and other compliance documents.
• Maintain inspection records and expiration dates in Spectrum.
• Scan and file inspection documents in equipment records.
• Communicate compliance concerns and inspection status to fleet, shop, warehouse, transport, and operations personnel.
• Update equipment transfers, asset assignments, locations, and ownership in Spectrum.
• Maintain asset information including unit numbers, VINs, assigned personnel, job codes, mileage, and hours.
• Process equipment assignment changes and field updates for reporting accuracy.
• Support fleet billing, maintenance tracking, and operational reporting through records.

Skills

Bi-Lingual

Attention to detail

MS Office

Fleet management

ERP systems

Education

High school diploma or equivalent

Associate degree in Business Administration or related field preferred

Tools

Spectrum

CTAP

Verizon Connect

Telogis

LYTX

WEX Fuel Management

Microsoft Office Suite

Job description

NorthStar Energy Solutions, LLC is seeking a detail-oriented Fleet Administrator to support the daily operations of our Fleet Department in Corpus Christi, TX. You will maintain fleet records, manage inspections, process invoices, coordinate asset updates, and support fleet reporting to ensure accurate, compliant records across the organization.

The role emphasizes meticulous recordkeeping, coordination with fleet, shop, warehouse, transport, and field operations, and proficiency with Spectrum,