Fleet Administrator

Cogent Analytics; Northern (KY); Hybrid; USD 45,000 - 52,000; Full time

Job summary

Agostino Utilities in Kentucky seeks a full-time Fleet Administrator to support the Fleet Manager with vehicle assets, admin duties, data entry, and customer communications. The role emphasizes accuracy, reliability, and collaboration across departments.

Ideal candidates will have strong MS Word/Excel/Outlook skills, ERP experience a plus, and solid time management to handle multiple tasks in a fast-paced utility environment.

Qualifications

• Proficient with Word, Excel, and Outlook; ERP experience preferred.
• Excellent verbal and written communication.
• Knowledge of DOT regulations is helpful but not required.
• Strong time management and ability to interact with diverse teams.
• Ability to read and interpret safety, operating, and maintenance documents.
• Ability to prepare routine reports and correspondence.
• Ability to perform basic math and data analysis in Excel.

Responsibilities

• Assist Fleet Manager with vehicle assets and processes.
• General administrative duties, data entry, filing, reception and phones.
• Answer internal and customer calls.
• Reconcile fleet documents and records.
• Coordinate with inter-company departments on issues.
• Perform other duties as assigned.
• Maintain consistent attendance and be ready for work at start time.

Skills

MS Office

ERP experience

Communication skills

DOT knowledge

Time management

Reading & writing

Mathematical skills

Report writing

Tools

Excel

Outlook

Job description

Our client Agostino Utilities is a premier utility company specializing in rapid response and storm chasing to utility companies and contractors in need of a quick reaction force to repair power outages when they need it most. With a commitment to excellence and innovation, we provide reliable and efficient solutions to help our clients restore power quickly and effectively during emergencies and adverse weather conditions while ensuring operational efficiency and financial sustainability. Our customers are our communities, and when they need us, we are there.

Our Client is seeking a full-time Fleet Administrator. The primary responsibilities of the position consist of the below.

Responsibilities:

• Assist the Fleet Manager with tasks related to the vehicle assets and processes.
• Assist with general administrative duties, data entry, filing, reception and phones as required.
• Answering internal and customer calls
• Reconcile fleet documents and records
• Follow up with other inter-company departments on open issues
• Performs other duties as assigned
• Maintain consistent, regular, and reliable attendance including being ready for work at the designated start time

Qualifications:

• Must have strong computer skills and working knowledge of Microsoft Word, Excel, and Outlook. Previous ERP experience is a plus.
• Possess excellent verbal and written communication skills
• Having knowledge in DOT regulations is helpful but not required
• Excellent time management skills and the ability to communicate with all levels of coworkers, as well as customers
• Language Skills - Intermediate: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
• Mathematical Skills- Intermediate Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Excel and mathematical data and analysis involved.
• Reasoning Ability – Intermediate: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables. Will be dealing with compliance issues.

$45,000 - $52,000 a year