Safety Administration & Data Coordinator

NorthStar Energy Solutions, LLC; Grand Prairie (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with company match

Medical/Dental/Vision coverage

Disability insurance

Employee discounts

Job summary

NorthStar Energy Solutions is seeking a highly organized Safety Administrator to support the daily operations of the Safety Department in Grand Prairie, TX. You will manage administrative tasks, coordinate field-team communications, and help ensure the safety program runs smoothly.

Key duties include data entry for observations, incidents, and near misses; writing and reviewing safety reports; preparing weekly safety updates; and maintaining safety data across systems such as CTAP, VERO, and

Qualifications

• 2+ years in safety, compliance, or administrative roles (utility or construction industry preferred).
• Experience with data entry and reporting systems; familiarity with CTAP, VERO, or Origami is a plus.

Responsibilities

• Assist with administrative duties for the Safety Department, supporting daily operations and communication between field teams and management.
• Perform accurate and timely data entry for field observations, incidents, and near misses.
• Write and review safety reports to ensure clarity, professionalism, and consistency.
• Prepare and distribute weekly safety reports using collected field data.
• Help manage and maintain data integrity across safety systems, including the Safety Systems.
• Participate in the onboarding and implementation for safety data management, learning and documenting system functionality alongside the Safety Operations Manager.
• Enter Safety Rep time into CTAP for weekly payroll processing.
• Process employee training information (S:Drive and CTAP entries); Distribution of training cards.
• Coordinate new-hire orientation, documentation, including photos, training files, and OSHA online training setup and completion tracking.
• Track AED inspection information in Quanta Services systems and CTAP; respond to AED battery and pad replacement notices.
• Prepare training reports as requested by Safety leadership.
• Answer and route phone calls from field employees, Safety Reps, and the main office.
• Coordinate site access for new hires and employees working on active job sites.
• Track AEP hours in VERO; request hardhat stickers and enter new-hire/employee job site information.
• Manage inventory and ordering safety supplies and new-hire orientation materials.
• Tracking of H2S monitors alongside Gas Safety Manager.

Skills

Attention to detail

Organizational skills

Excel

Word

Communication skills

Multi-tasking

Education

High school diploma or equivalent

Associate's degree or higher preferred

OSHA 10/30 certification a plus

Tools

CTAP

VERO

Origami

MS Office

Job description

NorthStar Energy Solutions is seeking a highly organized Safety Administrator to support the daily operations of the Safety Department in Grand Prairie, TX. You will manage administrative tasks, coordinate field-team communications, and help ensure the safety program runs smoothly.

Key duties include data entry for observations, incidents, and near misses; writing and reviewing safety reports; preparing weekly safety updates; and maintaining safety data across systems such as CTAP, VERO, and