Fleet Administrative Specialist — Operations & Reporting

M.J. Electric; Iron Mountain (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

LifeLock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Job summary

M. J. Electric, LLC is seeking an organized Administrative Assistant II to join the Fleet Department. This role provides essential support for our fleet of vehicles and equipment as well as field operations.

Key responsibilities include handling daily admin tasks, updating equipment data, processing costs, and generating fleet reports. Candidates should bring strong MS Office skills, detail orientation, and 3–5 years of relevant experience.

Qualifications

• Extensive knowledge of general office procedures and practices.
• A basic understanding of generally accepted accounting practices.
• Demonstrated multi-tasking and data entry skills, and prioritizing.
• Ability to anticipate and meet internal customer needs.
• Ability to work independently and meet deadlines.
• Proven communication, organizational, documentation and interpersonal skills.
• Excellent computer skills including advanced knowledge of Microsoft Office (Excel and Outlook).
• High School Diploma or Equivalent (Education beyond High School preferred).
• 3-5 years of administrative and/or clerical support experience.

Responsibilities

• Perform daily administrative tasks and support office operations including establishing work priorities and workflow.
• Assist with the weekly equipment update by processing location updates and job cost distributions.
• Process equipment hour and cost adjustments.
• Maintain the vehicle assignment list with the most current driver.
• Prepare and send out recurring fleet reports including location, cost, utilization, assignments, etc.
• Assist with vehicle title information, including ordering registrations and plates.
• Maintain the WEX fuel card system. Process requests for cards and cancellations and reconcile the month-end invoice with proper allocations.
• Process job closeouts.
• Monitor and process tolls and violations.
• Cross train to ensure proper coverage within the department.

Skills

General office procedures

Accounting basics

Multi-tasking & data entry

Customer service mindset

Independent work

Communication & organization

MS Office (Excel & Outlook)

High school diploma attainment

Administrative support experience

Education

High School Diploma or Equivalent

Education beyond High School preferred

Tools

WEX fuel card system

Microsoft Office

Job description

M. J. Electric, LLC is seeking an organized Administrative Assistant II to join the Fleet Department. This role provides essential support for our fleet of vehicles and equipment as well as field operations.

Key responsibilities include handling daily admin tasks, updating equipment data, processing costs, and generating fleet reports. Candidates should bring strong MS Office skills, detail orientation, and 3–5 years of relevant experience.