Administrative Assistant II - Fleet

M.J. Electric; Iron Mountain (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

LifeLock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Job summary

M. J. Electric, LLC is seeking an organized Administrative Assistant II to join the Fleet Department. This role provides essential support for our fleet of vehicles and equipment as well as field operations.

Key responsibilities include handling daily admin tasks, updating equipment data, processing costs, and generating fleet reports. Candidates should bring strong MS Office skills, detail orientation, and 3–5 years of relevant experience.

Qualifications

• Extensive knowledge of general office procedures and practices.
• A basic understanding of generally accepted accounting practices.
• Demonstrated multi-tasking and data entry skills, and prioritizing.
• Ability to anticipate and meet internal customer needs.
• Ability to work independently and meet deadlines.
• Proven communication, organizational, documentation and interpersonal skills.
• Excellent computer skills including advanced knowledge of Microsoft Office (Excel and Outlook).
• High School Diploma or Equivalent (Education beyond High School preferred).
• 3-5 years of administrative and/or clerical support experience.

Responsibilities

• Perform daily administrative tasks and support office operations including establishing work priorities and workflow.
• Assist with the weekly equipment update by processing location updates and job cost distributions.
• Process equipment hour and cost adjustments.
• Maintain the vehicle assignment list with the most current driver.
• Prepare and send out recurring fleet reports including location, cost, utilization, assignments, etc.
• Assist with vehicle title information, including ordering registrations and plates.
• Maintain the WEX fuel card system. Process requests for cards and cancellations and reconcile the month-end invoice with proper allocations.
• Process job closeouts.
• Monitor and process tolls and violations.
• Cross train to ensure proper coverage within the department.

Skills

General office procedures

Accounting basics

Multi-tasking & data entry

Customer service mindset

Independent work

Communication & organization

MS Office (Excel & Outlook)

High school diploma attainment

Administrative support experience

Education

High School Diploma or Equivalent

Education beyond High School preferred

Tools

WEX fuel card system

Microsoft Office

Job description

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customers electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren't just applying for job, you are building a career.

About this Role – Administrative Assistant II

We are looking for an organized, detail-oriented Administrative Assistant II to join our Fleet Department. This position provides administrative support for our fleet of vehicles and equipment as well as support for field operations.

What You’ll Do

• Perform daily administrative tasks and support office operations including establishing work priorities and workflow
• Assist with the weekly equipment update by processing location updates and job cost distributions
• Process equipment hour and cost adjustments
• Maintain the vehicle assignment list with the most current driver
• Prepare and send out recurring fleet reports including location, cost, utilization, assignments, etc.
• Assist with vehicle title information, including ordering registrations and plates
• Maintain the WEX fuel card system. Process requests for cards and cancellations and reconcile the month-end invoice with proper allocations
• Process job closeouts
• Monitor and process tolls and violations
• Cross train to ensure proper coverage within the department

What You’ll Bring

• Extensive knowledge of general office procedures and practices
• A basic understanding of generally accepted accounting practices
• Demonstrated multi-tasking and data entry skills, and prioritizing
• Ability to anticipate and meet internal customer needs
• Ability to work independently and meet deadlines
• Proven communication, organizational, documentation and interpersonal skills
• Excellent computer skills including advanced knowledge of Microsoft Office (Excel and Outlook)
• High School Diploma or Equivalent (Education beyond High School preferred)
• 3-5 years of administrative and/or clerical support experience

What You’ll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• LifeLock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability