Fleet Administrative Assistant — Growth & Full Benefits

Gabrielli Truck Sales; Milford (CT); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Full benefits package

Paid holidays & PTO

Job summary

Gabrielli Truck Sales is seeking a Fleet Administrative Assistant to support our Fleet Operations team in Milford. The role focuses on day-to-day operations, accurate recordkeeping, and professional communication with customers and vendors.

Ideal candidates have 2+ years of administrative experience in automotive/trucking environments, strong Microsoft Office skills, and familiarity with fleet systems (Enrich, Decisiv, Geotab). Competitive hourly pay and full benefits are provided.

Qualifications

• 2+ years administrative support experience (automotive/trucking preferred).
• Proficient in Microsoft Office (Excel, Word, Outlook, Teams).
• Experience with fleet management or dealership systems (Enrich, Decisiv, Geotab) a plus.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Must pass background check and drug test.
• High School Diploma or GED required; Associate’s Degree preferred.

Responsibilities

• Provide administrative support to Fleet Director, Regional Managers, Supervisors, and Facility Managers.
• Prepare and maintain service department records, reports, and spreadsheets.
• Assist with Preventative Maintenance scheduling and follow-up with customers.
• Process warranty claims documentation and assist with OEM portal updates.
• Help manage Billback Estimates by compiling photos, repair orders, and supporting files.
• Monitor and track Out-of-Service and Substitute units, updating reports daily.
• Coordinate with Parts Administrators to ensure proper billing and returns processing.
• Prepare customer-ready correspondence, estimates, and compliance documentation.
• Maintain electronic filing systems for inspections, registrations, and repair orders.
• Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork.
• Answer phones and emails, providing professional customer support and routing inquiries appropriately.
• Act as liaison between Leasing Fleet operations and other GTL departments (Sales, Rental, Retail Service).

Skills

Administrative support

Microsoft Office

Fleet management systems

Education

High School Diploma or GED

Associate’s Degree preferred

Tools

Enrich

Decisiv

Geotab

Job description

Gabrielli Truck Sales is seeking a Fleet Administrative Assistant to support our Fleet Operations team in Milford. The role focuses on day-to-day operations, accurate recordkeeping, and professional communication with customers and vendors.

Ideal candidates have 2+ years of administrative experience in automotive/trucking environments, strong Microsoft Office skills, and familiarity with fleet systems (Enrich, Decisiv, Geotab). Competitive hourly pay and full benefits are provided.