Fleet Administrative

Gabrielli Truck Sales; New York (NY); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Paid holidays

Paid time off

Career development

Job summary

Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales, is seeking a Fleet Administrative Assistant to join our Fleet Operations team in the Bronx, NY.

You will provide administrative support, maintain service records, schedule preventive maintenance, process warranty claims, and coordinate with Parts and other departments to ensure accurate billing and timely communications with customers and vendors.

Qualifications

• 2+ years administrative support experience (automotive/trucking industry preferred).
• Proficient in Microsoft Office (Excel, Word, Outlook, Teams).
• Experience with fleet management or dealership systems (Enrich, Decisiv, Geotab, or similar) a plus.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Must pass background check and drug test.
• High School Diploma or GED required (Associate’s Degree preferred).

Responsibilities

• Provide administrative support to the Fleet Director, Regional Managers, Supervisors, and Facility Managers.
• Prepare and maintain service department records, reports, and spreadsheets.
• Assist with Preventative Maintenance scheduling and follow-up with customers.
• Process warranty claims documentation and assist with OEM portal updates.
• Help manage Billback Estimates by compiling photos, repair orders, and supporting files.
• Monitor and track Out-of-Service and Substitute units, updating reports daily.
• Coordinate with Parts Administrators to ensure proper billing and returns processing.
• Prepare customer-ready correspondence, estimates, and compliance documentation.
• Maintain electronic filing systems for inspections, registrations, and repair orders.
• Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork.
• Answer phones and emails, providing professional customer support and routing inquiries appropriately.
• Act as liaison between Leasing Fleet operations and other GTL departments (Sales, Rental, Retail Service).

Skills

Organizational skills

Written and verbal communication

Multitasking

Customer service

Education

High School Diploma or GED

Associate’s Degree preferred

Tools

Microsoft Office

Excel

Word

Outlook

Teams

Enrich

Decisiv

Geotab

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Fleet Administrative

The Bronx, NY, US

2 days ago Requisition ID: 1920

Salary Range: $23.00 To $28.00 Hourly

GTL Fleet Administrative Assistant

About Us

Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales, is the Northeast’s largest commercial truck leasing and rental provider. We are seeking a Fleet Administrative Assistant to join our growing team. This role is critical in supporting our Fleet Operations team, ensuring smooth day-to-day operations, accurate recordkeeping, and professional communication with customers and vendors.

Key Responsibilities

• - Provide administrative support to the Fleet Director, Regional Managers, Supervisors, and Facility Managers.
• - Prepare and maintain service department records, reports, and spreadsheets.
• - Assist with Preventative Maintenance scheduling and follow-up with customers.
• - Process warranty claims documentation and assist with OEM portal updates.
• - Help manage Billback Estimates by compiling photos, repair orders, and supporting files.
• - Monitor and track Out-of-Service and Substitute units, updating reports daily.
• - Coordinate with Parts Administrators to ensure proper billing and returns processing.
• - Prepare customer-ready correspondence, estimates, and compliance documentation.
• - Maintain electronic filing systems for inspections, registrations, and repair orders.
• - Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork.
• - Answer phones and emails, providing professional customer support and routing inquiries appropriately.
• - Act as liaison between Leasing Fleet operations and other GTL departments (Sales, Rental, Retail Service).

Requirements

• - 2+ years administrative support experience (automotive/trucking industry preferred).
• - Proficient in Microsoft Office (Excel, Word, Outlook, Teams).
• - Experience with fleet management or dealership systems (Enrich, Decisiv, Geotab, or similar) a plus.
• - Excellent organizational skills and attention to detail.
• - Strong written and verbal communication skills.
• - Ability to multitask in a fast-paced environment.
• - Must pass background check and drug test.
• - High School Diploma or GED required (Associate’s Degree preferred).
• - Competitive salary with growth opportunities.
• - Full benefits package: Medical, Dental, Vision, 401K.
• - Paid Holidays and Paid Time Off.
• - Career development within the Gabrielli organization.

Why Join GTL?

At Gabrielli Truck Leasing, you’ll be part of a team that values customer service, operational excellence, and professional growth. As a Fleet Administrative Assistant, your work directly contributes to keeping our customers’ trucks on the road and our operations running smoothly.

Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know.