Fiscal Assistant III - College of Nursing

University of Florida; Gainesville (FL); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

UF financial systems experience

Job summary

The University of Florida College of Nursing seeks a detail-oriented Fiscal Assistant III to provide fiscal and accounting support across the college. This role handles a range of transactions, reconciliations, and compliance while serving as a central contact for fiscal inquiries.

You will manage the shared finance inbox and Salesforce tickets, support onboarding, and help improve financial workflows in alignment with university policies to serve faculty, staff, students, and external partners.

Qualifications

• High school diploma or equivalent is required.
• Five years of general accounts transaction experience or related substitution acceptable.
• Strong Microsoft Excel skills and data analysis capabilities.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Commitment to customer service and accurate financial processing.

Responsibilities

• Process a variety of financial transactions, including journal entries, PCard reconciliations, travel reimbursements, and purchase orders.
• Review transactions for proper purpose, documentation, and funding source allowability.
• Collaborate with internal departments and external vendors to resolve payment issues.
• Ensure transactions comply with university policies and funding requirements.
• Serve as a primary contact for fiscal questions and manage inquiries via shared inbox and Salesforce.
• Maintain and improve finance-related forms and workflows; provide onboarding and training.

Job description

Fiscal Assistant III - College of Nursing

Job No: 541213

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 31010100 - NR-DEAN-ADMINISTRATION

Job Description

Classification Title: Fiscal Assistant III - College of Nursing

Classification Minimum Requirements: High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

The University of Florida College of Nursing is seeking a detail-oriented and customer-focused Fiscal Assistant III to provide fiscal and accounting support across the college. This position serves as a primary resource for financial transactions, account reconciliation, fiscal compliance, and customer service. The successful candidate will play a key role in supporting faculty, staff, students, and external stakeholders while ensuring adherence to university, state, and federal regulations. The Fiscal Assistant III will serve as a central point of contact for fiscal inquiries, manage requests through the college's shared finance inbox and Salesforce ticketing system, and help maintain efficient financial operations through continuous process improvement initiatives.

Key Responsibilities

Financial Transaction Processing

• Process a variety of financial transactions, including journal entries, purchasing card reconciliations, travel and expense reimbursements, and purchase orders.


• Review transactions for appropriate business purpose, required documentation, and funding source allowability.


• Collaborate with internal departments and external vendors to resolve payment and transaction issues.


• Ensure transactions comply with applicable university policies and funding requirements.

Customer Service and Communication

• Serve as a primary point of contact for fiscal and accounting questions within the College of Nursing.


• Manage and triage requests received through the shared finance mailbox and Salesforce ticketing system.


• Provide timely and accurate responses and ensure inquiries are routed and resolved appropriately.


• Maintain and improve finance-related forms and workflows.


• Provide fiscal onboarding and training to new faculty and staff.

Compliance and Reconciliation

• Interpret and apply University, state, and federal financial, purchasing, and travel regulations.


• Review financial transactions for policy compliance.


• Serve as a Tier 1 reconciler for monthly financial reconciliations.


• Maintain current knowledge of policy updates and regulatory changes.

Process Improvement

• Identify opportunities to improve financial workflows and operational efficiency.


• Assist in developing procedures, forms, and documentation to support best practices.


• Contribute recommendations related to systems, training, and process enhancements.


• Support standardized accounting procedures across the College.

Expected Salary

$19.16 - $23.95 per hour, commensurate with education and experience.

Required Qualifications

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred

• Experience with University of Florida financial systems, including myUFL, UF GO, and myUF Marketplace.


• Knowledge of UF purchasing, travel, PCard, and related fiscal policies.


• Strong Microsoft Excel skills, including formulas, pivot tables, and data analysis functions.


• Excellent organizational and time-management skills.


• Strong written and verbal communication abilities.


• Demonstrated commitment to providing exceptional customer service.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Applications Close

16 September 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.