Fiscal Assistant III

Inside Higher Ed; Gainesville (FL); On-site; USD 28,929 - 35,128; Full time

Job summary

A leading educational organization is seeking a Fiscal Assistant III to provide comprehensive fiscal support for multiple faculty and staff. The position requires strong customer service skills and experience in general accounts transaction workflows. Responsibilities include analyzing complex financial transactions, processing invoices, and providing expert guidance in financial procedures. A high school diploma or equivalent is mandatory, along with five years of relevant experience. The role offers a salary of $21.00 - $25.50 per hour based on experience.

Qualifications

• Five years of general accounts transaction experience.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate.

Responsibilities

• Analyze, reconcile, and approve complex PCard charges.
• Process requisitions, purchase orders, and invoices.
• Analyze and process travel authorizations and expense reports.
• Research and resolve general accounts transaction issues.
• Serve as zone expert of assigned specialized fiscal area.

Skills

Critical thinking skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft Teams

Virtual communication

Accurate data entry

PeopleSoft functions

SAP Concur

OnBase

Adobe

myUFMarket

Effective verbal communication

Excellent customer service

Time management

Record-keeping

Organizational abilities

Ability to work in a team

Education

High school diploma or equivalent

Tools

MyUFL

UFGO

Job description

Join to apply for the Fiscal Assistant III role at Inside Higher Ed

Job No: 538309
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 60013808 - AG-FINANCIAL SERVICE CENTER

Classification Title

Fiscal Assistant III

Classification Minimum Requirements

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description

The Fiscal Assistant III is assigned a third-tier portfolio which serves multiple faculty and staff within UF/IFAS units by providing daily support in monitoring operations, and reviewing transactional activities related to the fiscal process. The incumbent will specialize in all fiscal procedures and will be able to lead resolutions to fiscal issues. The employee in this position must have superior customer service skills and is expected to provide accurate and compliant financial processing for internal and external partners, when representing the Institute of Agricultural Science (IFAS) Financial Services Center and the University of Florida.

Communicates with multiple faculty, staff, PI's, lab techs, and vendors/partners, verbally and written. Will need to successfully navigate the volume of the ticketing system, email communications, and other communication systems as designated by administration.

For the below responsibilities, employee will properly utilize designated software programs to process payments for partner expenses in a timely manner. For each processed expense, the employee will ensure the following: proper funding is available, supporting documentation is properly retained, secure signature approvals, expense is compliant with policies, correct procedures are followed, and accurate data is entered.

Responsibilities

• Analyzes, reconciles, and approves complex PCard charges for customer units based on chartfield information, descriptions, explanations, and documentation provided by the customers. Additionally, responsible for accounts payable/journal analysis and creation in myUFL and serves as the accounts payable and journal resource to customers.
• Process requisitions, purchase orders, and invoices. Serves as second level reviewer for more complex transactions. Additionally, analyzes, prepares, and enters financial transactions in MyUFL on behalf of unit clients.
• Analyzes, creates, and processes in UFGO, travel authorizations and expense reports based upon documentation and information provided by the units and approved by unit management. Serve as second level reviewer for more complex transactions.
• Researches, analyzes, and resolves general accounts transaction issues.
• Serve as zone expert of assigned specialized fiscal area. This will include understanding unique complexities, reconciling, troubleshooting, resolving escalated concerns, and coordinating with peers to locate compliant and positive solutions.
• Other duties as assigned, training as needed, and travel may be required.

Expected Salary

$21.00 - $25.50 per hour, commensurate with experience and education

Required Qualifications

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred

• Must possess critical thinking skills.
• Skilled in Microsoft Word, Outlook, Excel, and Teams programs.
• Skilled with virtual communication.
• Skilled in accurate data entry.
• Knowledge of PeopleSoft functions, SAP Concur, OnBase, Adobe, and myUFMarket.
• Ability to learn UF policy and procedures.
• Effective verbal and written communication.
• Excellent customer service, time management, record-keeping and organizational abilities required.
• Easily adapts to new and updated software.
• Must be able to work well in a team environment.

Special Instructions To Applicants

In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required

No

Applications Close

23 January 2026

To apply, visit

https://explore.jobs.ufl.edu/en-us/job/538309

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.