Administrative Support Assistant III

Inside Higher Ed; Gainesville (FL); On-site; USD 32,979 - 36,285; Full time

Job summary

A public university in Florida is seeking a full-time Administrative Assistant III to support HR processing, manage departmental assets, and assist with fiscal responsibilities. Candidates must have a high school diploma with seven years of relevant experience. Proficiency in Microsoft Office and strong interpersonal skills are required. This role offers a salary range of $23.94 to $26.34 hourly, with applications closing on April 3, 2026.

Qualifications

• Seven years of relevant experience or equivalent combination of education and experience.
• Ability to operate multiple software and office equipment.
• Ability to interact professionally with departmental representatives.

Responsibilities

• Coordinate HR processes for hiring adjunct faculty and OPS employees.
• Support departmental asset management and inventory control.
• Manage purchases for software, computers, and equipment.
• Provide guidance for faculty regarding scholarship entries in the FEA system.
• Ensure operational support during peak periods or staff absence.

Skills

Knowledge of Human Resources payroll procedures

Knowledge of UF Finance and Accounting

General office procedures

Proficiency in Microsoft Office Suite

Effective working relationships

Professional representation of the department

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job No:

538400

Work Type:

Full Time

Location:

Main Campus (Gainesville, FL)

Categories:

Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department:

18050000 - ED-STL SCHL-TEACH - LEARN

Classification Title:

Administrative Assistant III

Classification Minimum Requirements:

High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.

Job Description:

This position is located within the School of Teaching and Learning administrative unit within the College of Education. It reports to the Office Manager and includes responsibilities in Human Resources processing, Fiscal-related processing, Space, Facilities and Asset Management, and other duties as assigned.

Duties Include:

• Human Resources
  • Coordination and processes for HR related hiring of adjunct faculty, temporary OPS employees.
  • Assists Office Manager with graduate assistant appointments and HR 600 requests for adjunct faculty.
  • Tracks graduate assistant evaluations.
  • Maintains bi‑weekly payroll and time approvals for assigned OPS employees.
  • Assists with onboarding of new faculty and off‑boarding of doctoral student graduate assistants each semester, including collection of departmental assets and keys.
• Space, Facilities, and Asset Management
  • Supports departmental asset management and inventory control.
  • Oversees key control procedures and record keeping for authorized access and security compliance.
  • Liaises for all facility related issues within the department.
  • Opens and secures building doors and restrooms in accordance with daily operating hours.
  • Assists the Office Manager with space allocation processes.
• Fiscal
  • Coordinates and purchases all departmental software, computers, specialized equipment, and furniture.
  • Assists with faculty start‑up package by tracking and monitoring usage with accurate reporting.
  • Orders new faculty hire items including business cards, name tags & plates.
  • Oversees spending for dollar‑limited OPS hires to maintain compliance with funding limits.
  • Assists with purchase orders, travel arrangements, and other fiscal processing responsibilities as needed.
• Tenure, Promotion and Faculty Evaluation Support
  • Serves as the faculty proxy for the Faculty Excellence and Advancement (FEA) system, providing training and support.
  • Guides faculty on entering scholarship and related data, ensuring timely completion of required annual and tenure‑related entries.
  • Supports faculty adoption of FEA during transition, reinforcing faculty responsibility for ongoing data entry.
• Miscellaneous
  • Provides team coverage and operational support as needed to ensure continuity of services during staff absence, peak periods, special projects, or as assigned by the Office Manager or School Director.

Expected Salary:

$23.94 - $26.34 hourly

Required Qualifications:

High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.

Preferred:

• Knowledge of and experience with Human Resources personnel payroll procedures, rules, and regulations at UF.
• Knowledge of current rules and regulations for UF Finance and Accounting for Enterprise applications at UF.
• Knowledge of general office procedures.
• Ability to operate computer and multiple software packages, Microsoft Office Suite applications, basic office equipment, fax machine, copier, etc.
• Ability to establish and maintain effective working relationships.
• Ability to interact and represent the department in a professional manner.

Special Instructions to Applicants:

In order to be considered, upload a cover letter and résumé.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required:

No

Applications Close:

03 April 2026

To Apply:

Visit https://explore.jobs.ufl.edu/en-us/job/538400

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.