Fiscal Team Lead – UF Emergency Medicine

University of Florida; Gainesville (FL); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Generous Paid Leave

Health Insurance

Retirement Benefits

Professional Development

Veterans' Preference Eligible

Job summary

The University of Florida, Department of Emergency Medicine, seeks a Finance Team Lead to oversee budgeting, financial reporting, and account reconciliation within UF's academic medical environment.

Reporting to the Finance Manager, you will guide staff on fiscal processes, supervise daily finance operations, and ensure compliance with university and department policies while coordinating with UF Health affiliates.

Qualifications

• High school diploma or equivalent with related experience in accounting.
• Experience in budgeting, financial reporting, and account reconciliation.
• Ability to lead a team and ensure compliance with policies.

Responsibilities

• Generate and review monthly expense reports and budgets.
• Oversee daily processing of requisitions, travel, and payables.
• Guide staff on fiscal procedures and ensure regulatory compliance.
• Review vouchers/POs and reconcile accounts across chartfields.
• Coordinate with faculty and UF offices for reconciliation data.
• Oversee journal entries and fund allocations.

Skills

Team leadership

Financial analysis

Communication

Education

High school diploma

Tools

PeopleSoft

myUFL

UF GO

MyUFMarket

Microsoft Office

Job description

Fiscal Team Lead – UF Emergency Medicine

Job No: 541318

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 29290100 - MD-EMERGENCY MED-AED

Job Description

Classification Title:

Fiscal Assistant III

Classification Minimum Requirements

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description

The University of Florida, College of Medicine, Department of Emergency Medicine (DEM), actively seeks a motivated and experienced individual to join us as the Finance Team Lead.

Reporting to the Finance Manager, the Finance Team Lead will support departmental financial activities, including budgeting, financial reporting, and account reconciliation, while providing oversight of departmental fiscal operations and transaction processing. Additionally, this role will provide guidance to staff on fiscal processes, helping ensure compliance with university and department policies and procedures.

The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital, a distinguished 1,162-bed teaching facility renowned for its Level 1 trauma center and cutting-edge burn center. As the primary referral center for North Central Florida, our institution stands as a beacon of excellence in healthcare. This affiliation underscores our commitment to top-tier medical care and innovation.

Key Responsibilities

Finance Duties

• Generate and review monthly expense reports, identify variances to budget and propose necessary corrections.
• Assist the Finance Manager with the annual department budget.
• Oversee ADU personnel and payment administration, including ePAF processing, maintenance of ADU and CCM tracking logs, funding distribution updates, payee communications, resident moonlighting reporting through Qualtrics, and coordination of OPS shift payments with clinical scheduling.

Fiscal Duties

• Oversee daily processing of requisitions, travel, PCard, and payables.
• Guide staff on department finance and fiscal procedures.
• Review vouchers and purchase orders for compliance with university, state, and federal regulations.
• Process and oversee travel authorizations and expense reports.
• Support account reconciliation and resolve discrepancies.
• Review transactions for accuracy, allowability, and proper documentation.
• Monitor expenditures, encumbrances, and balances to catch errors or follow-up items.
• Coordinate with faculty and university offices to obtain or verify reconciliation data.
• Oversee journal entries to ensure accurate fund allocation across chartfields.
• Identify and resolve transaction errors or missing information.
• Reconcile departmental and assigned fiscal accounts to maintain accurate records.
• Oversee Professional Development and CME funds.
• Attend meetings and training to stay current on procedures.

Contract and Commitment

• Contract invoicing, reconciliations and accruals.
• Commitment funds invoicing, payment reconciliation, and monthly reporting.

Team support

• Coach unit staff on how to initiate, route, complete, and correct fiscal transactions within university systems and established workflows.
• Provide guidance to faculty, staff, and administrators on transaction requirements, documentation standards, and procedural expectations.
• Assist with coverage for other team members during absences, peak periods, or shifting workload demands.
• Collaborate with colleagues to balance workload and maintain service standards.

Schedule

Monday-Friday, 8:00 am-5:00 pm

The City of Gainesville

Gainesville, home to the University of Florida, is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida, it offers a blend of small-town charm and big-city amenities, with close proximity to major airports, family entertainment, and some of the best beaches in the world. Known for its beautiful landscapes and urban forest, Gainesville is a hidden gem that provides year-round outdoor activities, award-winning college sports, and a rich cultural scene. The University of Florida and UF Health are the leading employers in the area, making Gainesville an excellent place to work and raise a family. Learn more about Florida's premiere health system, UF Health, and the advantages of living in Gainesville at UF Health Destination.

Expected Salary

The hourly rate ranges between $23.94 - $25.86 and is commensurate with education and experience.

Benefits

• Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.
• Individual and Family Health Insurance Benefits
• State of Florida Retirement Plan Options
• State of Florida Basic Life Insurance
• Public Service Loan Forgiveness Eligible Employer
• Professional Development Opportunities
• Wellness Programs available to employees

For more details on our comprehensive benefits, visit UF Benefits.

Required Qualifications

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred

• Demonstrated ability to serve in a team lead capacity and to lead through influence, facilitate problem solving, and promote a high level of customer service and accountability.
• Experience in financial, fiscal, accounting, or administrative business functions.
• Experience with travel processing and salary distribution management.
• Experience working with enterprise financial systems such as PeopleSoft, myUFL, UF GO, MyUFMarket.
• Proficiency in Microsoft Office applications.
• Demonstrated ability to analyze financial information, identify discrepancies, and resolve issues.
• Strong organizational, analytical, and problem-solving skills.
• Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills and the ability to work effectively with diverse stakeholders.
• Experience in a higher-education, academic medicine, healthcare or similarly complex environment.

Health Assessment Required:No

Applications Close: 11 October 2026

This position is eligible for veterans' preference. To claim veterans' preference, please upload a copy of your DD 214 Form or equivalent certification with your application for consideration. See UF's Veterans' Preference Page for more details.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.