OPS Fiscal Assistant II

University Of Florida; Gainesville (FL); On-site; USD 25,000 - 28,000; Full time

Job summary

The University of Florida is seeking an OPS Fiscal Assistant II on the Main Campus in Gainesville, FL. This temporary full-time role manages accounts payable, purchase orders, and financial reporting to ensure compliance with UF and state rules.

You will reconcile ledgers, monitor funds, and support the Research Administration team with Grants-related tasks, using PeopleSoft and On-base systems. The position requires attention to detail and the ability to work cross-functionally.

Qualifications

• Required: High school diploma or equivalent plus three years' general accounts transaction experience.
• Preferred: knowledge of accounting principles and practices.
• Preferred: experience with PeopleSoft and data reporting.

Responsibilities

• Ensure vendors are paid in accordance with UF and State rules and funding sources.
• Process expenses with appropriate funding sources and ensure supporting docs are correct.
• Close purchase orders after items are received and paid.
• Reconcile general ledger transactions to in-house systems and UF Foundation funds.
• Generate financial reports using Enterprise Analytics and support Grants reconciliations.
• Maintain knowledge of PeopleSoft procedures and chartfield funding sources.
• Scan/copy documents into PeopleSoft or On-base; cross-train with staff.
• Perform other duties as assigned.

Skills

Accounting principles

Data collection

PC applications

Independent work

Planning & organizing

Communication (verbal/written)

Problem solving

Accounting data analysis

Accounting policies & procedures

Detail oriented

Education

High school diploma or equivalent

Tools

PeopleSoft

Job description

Job no: 541396
Work type: Temp Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 28011200 - VM-BUSINESS OFFICE

Classification Title:

OPS Fiscal Assistant II

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Job Description:

This position is responsible for ensuring that vendors are paid in accordance with University and State of Florida rules and regulations, that expenses are paid with appropriate funding sources, and that supporting documentation is available and correct. This position will also ensure that purchase orders are closed after items are received and paid. Responsibilities include:

Reconciles PeopleSoft general ledger transactions to in-house subsidiary systems and source documentation retained in on-base system; reconciles various UF Foundation funds benefiting the College of Veterinary Medicine by monitoring and reconciling transactions at the UF Foundation with internal database transaction records.

Utilizes reporting software, such as Enterprise Analytics to generate and run various financial reports, such as payroll, source transaction, open encumbrances, and other reports as needed. Supports the Research Administration team to reconcile projects (Grants).

Maintains knowledge of PeopleSoft procedures and chartfield funding sources utilized by then College of Veterinary Medicine and Veterinary Hospital departments.

Scans/copies documents supporting financial transactions as needed into PeopleSoft or On-base. Cross-trains with other staff for various office-related duties.

Other duties as assigned.

$18.00 - $20.00 / hourly

Required Qualifications:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred:

• Knowledge of accounting principles and practices
• Experience with PeopleSoft
• Skilled in data collection and report preparation
• Proficient with PC applications
• Ability to work independently
• Ability to plan, organize, and coordinate work assignments
• Ability to communicate effectively verbally and in writing
• Ability to utilize problem solving techniques
• Ability to analyze and interpret accounting data
• Ability to understand and apply rules, regulations, policies and procedures of accounting programs
• Detail oriented

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Advertised: 18 Sep 2026 Eastern Daylight Time
Applications close: 02 Oct 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.