Financial Assistant II – Reconciliation & Grants

University Of Florida; Gainesville (FL); On-site; USD 25,000 - 28,000; Full time

Job summary

The University of Florida is seeking an OPS Fiscal Assistant II on the Main Campus in Gainesville, FL. This temporary full-time role manages accounts payable, purchase orders, and financial reporting to ensure compliance with UF and state rules.

You will reconcile ledgers, monitor funds, and support the Research Administration team with Grants-related tasks, using PeopleSoft and On-base systems. The position requires attention to detail and the ability to work cross-functionally.

Qualifications

• Required: High school diploma or equivalent plus three years' general accounts transaction experience.
• Preferred: knowledge of accounting principles and practices.
• Preferred: experience with PeopleSoft and data reporting.

Responsibilities

• Ensure vendors are paid in accordance with UF and State rules and funding sources.
• Process expenses with appropriate funding sources and ensure supporting docs are correct.
• Close purchase orders after items are received and paid.
• Reconcile general ledger transactions to in-house systems and UF Foundation funds.
• Generate financial reports using Enterprise Analytics and support Grants reconciliations.
• Maintain knowledge of PeopleSoft procedures and chartfield funding sources.
• Scan/copy documents into PeopleSoft or On-base; cross-train with staff.
• Perform other duties as assigned.

Skills

Accounting principles

Data collection

PC applications

Independent work

Planning & organizing

Communication (verbal/written)

Problem solving

Accounting data analysis

Accounting policies & procedures

Detail oriented

Education

High school diploma or equivalent

Tools

PeopleSoft

Job description

The University of Florida is seeking an OPS Fiscal Assistant II on the Main Campus in Gainesville, FL. This temporary full-time role manages accounts payable, purchase orders, and financial reporting to ensure compliance with UF and state rules.

You will reconcile ledgers, monitor funds, and support the Research Administration team with Grants-related tasks, using PeopleSoft and On-base systems. The position requires attention to detail and the ability to work cross-functionally.