Fiscal Assistant I - Procurement & Travel Support

University of Florida

Gainesville (FL)

On-site

USD 29,000 - 32,000

Full time

9 days ago

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Job summary

The University of Florida is seeking a Fiscal Assistant I for the Main Campus (Gainesville, FL). This full-time position supports procurement, travel reimbursements, PCard reconciliation, and financial reporting within the Dean's Office. Ideal candidates have a high school diploma or equivalent and one year of accounts experience; proficiency with Excel and UF systems is preferred.

Salary ranges from $21 to $23 per hour. Applications close Sept 1, 2026.

Qualifications

High school diploma or equivalent plus one year of general accounts transaction experience; college coursework may substitute at equivalent rate.
Proficiency with Microsoft Excel, Outlook and Word is preferred; strong organizational and communication skills are essential.

Responsibilities

Coordinate routine purchasing via myUFmarketplace and approved methods; obtain a University Purchasing Card (PCard) and ensure timely payments.
Assist with Travel Authorizations, Expense Reports and travel reimbursements; maintain audit-ready travel files.
Monitor and reconcile monthly PCard activity; ensure proper documentation and chartfield assignments.
Perform Level 1 Department Financial Transaction Reviews and assist with reconciliations and billing; maintain organized fiscal records.
Provide backup support to administrative and financial staff and participate in dept. training.