Fiscal Assistant I

University of Florida; Gainesville (FL); On-site; USD 29,000 - 32,000; Full time

Job summary

The University of Florida is seeking a Fiscal Assistant I for the Main Campus (Gainesville, FL). This full-time position supports procurement, travel reimbursements, PCard reconciliation, and financial reporting within the Dean's Office. Ideal candidates have a high school diploma or equivalent and one year of accounts experience; proficiency with Excel and UF systems is preferred.

Salary ranges from $21 to $23 per hour. Applications close Sept 1, 2026.

Qualifications

• High school diploma or equivalent plus one year of general accounts transaction experience; college coursework may substitute at equivalent rate.
• Proficiency with Microsoft Excel, Outlook and Word is preferred; strong organizational and communication skills are essential.

Responsibilities

• Coordinate routine purchasing via myUFmarketplace and approved methods; obtain a University Purchasing Card (PCard) and ensure timely payments.
• Assist with Travel Authorizations, Expense Reports and travel reimbursements; maintain audit-ready travel files.
• Monitor and reconcile monthly PCard activity; ensure proper documentation and chartfield assignments.
• Perform Level 1 Department Financial Transaction Reviews and assist with reconciliations and billing; maintain organized fiscal records.
• Provide backup support to administrative and financial staff and participate in dept. training.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Multitasking

Education

High school diploma or equivalent

Tools

myUFL

PeopleSoft

UFGO

myUFmarketplace

Job description

Job Information

Fiscal Assistant I

Job No: 540977

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 15010000 - DCP-DEAN'S OFFICE

Job Description

Classification Title: Fiscal Assistant I

Procurement and Payables

Coordinate routine purchasing activities through myUFmarketplace and approved procurement methods, including office supplies, equipment, and event materials. Obtain and utilize a University Purchasing Card (PCard) for approved college/departmental purchases. Review invoices for accuracy, process procurement documentation, assign chartfields, troubleshoot routine purchasing issues, and ensure timely payment processing. Reconcile PCard transactions monthly, ensuring receipts, approvals, and supporting documentation are complete and audit-ready.

Travel and Expense Reimbursement

Assist faculty, staff, and students with booking airfare, lodging, vehicle rentals, and other travel arrangements in accordance with UF Travel Directives. Prepare Travel Authorizations, Expense Reports, reimbursements, and supporting documentation in UFGO. Prepare cost comparisons for travel exceptions or personal travel, maintain audit-ready travel files, and provide follow-up on outstanding documentation and approvals.

PCard Management and Reconciliation

Monitor and reconcile monthly PCard activity, ensuring charges are verified, properly documented, approved, and assigned to the correct chartfields. Maintain compliance with University purchasing and PCard policies while serving as a resource for routine purchasing and PCard questions.

Fiscal Monitoring and Reporting

Perform Level 1 Department Financial Transaction Reviews (DFTR), assist with monthly reconciliations, invoice processing, procurement documentation, and maintenance of organized fiscal records. Assist with billing for various services and accounts receivables. Review financial transactions for accuracy, resolve discrepancies, provide professional follow-up with faculty and staff regarding missing documentation or approvals, and elevate complex issues as appropriate while supporting overall financial operations.

Administrative Support

Perform other duties as assigned by the supervisor. Provide back-up support to other administrative and financial staff within the college and departments as needed. Participate in department-specific training and development opportunities to enhance job performance.

Expected Salary

$21 - $23/hour

Required Qualifications

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred

Strong organizational skills and attention to detail. Proficiency with Microsoft Excel, Outlook, and Word. Ability to manage multiple priorities and meet deadlines. Strong communication and customer service skills. Knowledge of basic accounting principles and experience with travel processing, purchasing, procurement, PCard reconciliation, and UF systems such as myUFL, PeopleSoft, UFGO, and myUFmarketplace is preferred.

Health Assessment Required: No

This position is eligible for Veteran's preference.

Applications Close: 01 September 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.