Fiscal Assistant II / Fiscal Assistant III

Inside Higher Ed; Gainesville (FL); On-site; USD 32,993 - 37,608; Full time

Benefits offered by this job

Health insurance

Attractive retirement options

Generous paid leave plan

Job summary

A university in Florida is seeking a Fiscal Assistant II or III to support the College of Pharmacy. The role involves processing fiscal transactions, troubleshooting issues, and maintaining relations with various departments. The ideal candidate will have strong organization and problem-solving skills, and 3-5 years of relevant experience. This position offers competitive pay and comprehensive health benefits, along with participation in retirement plans. Application deadline is January 27, 2026.

Qualifications

• 3-5 years of experience in general accounts transaction.
• Ability to follow up on pending items and provide customer service.
• Strong organization and problem-solving skills.

Responsibilities

• Process Travel Authorizations and Expense Reports.
• Analyze and reconcile Pcard charges for customer units.
• Review monthly reconciling reports and fiscal reports.

Skills

PeopleSoft system

General accounts payable

Procurement knowledge

Education

High school diploma or equivalent

Job description

Job Details

Job No: 538427

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 32010702 - PH-FISCAL AND LOGISTICS

Classification Title

Fiscal Assistant II / Fiscal Assistant III

Classification Minimum Requirements

Level II: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Level III: High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description

The College of Pharmacy is recruiting for a Fiscal Assistant II or III. This is within the fiscal unit of the College of Pharmacy's Shared Service Center. This position supports the departments and college by processing fiscal transactions, networking and establishing contacts in the core offices, a “subject matter” expert concerning college and UF's fiscal policies and core office procedures, following up on pending items and providing quality customer service. This is a high volume unit, the employee in this position must be able to multi-task, be organized, be able to problem solve, be a self-starter, and abide by college, university, state and federal policies, procedures, and regulations.

Duties

• Transactions Processing: Process Travel Authorizations (TA), Expense Reports (ER) and generic reimbursements. Process voucher payments in MyUF Market. Analyze, reconcile and approve Pcard charges for customer units based on chartfield information, descriptions, explanations and documentation provided by the customers. Process Requisitions in MyUF Market. Process journal entries such as expense to expense (E2Es) and expense to revenue (E2Rs). Review all voucher and journal entries for accuracy. Responsible for making deposits for the assigned units/accounts.
• Research, analyze, and resolve general accounts transaction problems: “Subject matter expert” concerning fiscal policies and procedures of the college and UF. Stay updated on core office changes to policies, procedures, and systems. Network with core offices to establish relationships. Provide input on processes, systems, and workflows relating to fiscal matters. Explain and apply complex policies and procedures.
• Reports: Review and work monthly reconciling reports, pull and work monthly fiscal reports, work with research and finance units concerning close out reports (monthly and fiscal year end closing).
• Meet with faculty and department staff: Meet with faculty and staff to solve any fiscal problems, make sure that they understand the SSC processes and that the fiscal unit understand their needs.

Expected Salary

Level II: $23.95 - $25.39/hour

Level III: $25.87 - $27.30/hour

Employment Benefits Include

Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.

Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.

Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

To learn more visit: hr.ufl.edu/benefits

Required Qualifications

Level II: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Level III: High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred

• 4-5 years experience with Peoplesoft system.
• 4-5 years experience with UF policies and procedures for travel, pcards, voucher payments and requisitions, journal entries, deposits.
• 4-5 years experience with general accounts payable and procurement.

Special Instructions To Applicants

To be considered, you must upload your cover letter, resume, and list of three professional references. This position posting will fill only one position with the classification determined during the recruitment process and based on the successful applicant's education and experience, as detailed above in the qualifications. This position is in-person and is not eligible for remote work. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Applications Close: 27 January 2026

To apply, visit: https://explore.jobs.ufl.edu/en-us/job/538427

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.