Purchasing Assistant

University of Florida; Gainesville (FL); On-site; USD 24,108 - 26,174; Full time

Job summary

The University of Florida is looking for a Purchasing Assistant to manage daily purchasing duties and provide exceptional customer service. This role involves processing new order inquiries, investigating outstanding orders, and establishing maintenance contracts.

Ideal candidates have a high school diploma or equivalent and one year of experience in procurement. They should possess strong problem-solving skills and be proficient with MS Office tools. The job offers $17.50 - $19.00 per hour and requires a valid Driver's License.

Qualifications

• High school diploma or equivalent and one year of appropriate experience.
• Ability to communicate effectively and courteously.
• A valid Driver's License is required.

Responsibilities

• Receive, research, process, and fulfill new order inquiries and requests.
• Investigate and reconcile outstanding orders.
• Provide exceptional customer service.
• Establish and manage maintenance contracts.
• Audit buying patterns for efficiency and effectiveness.

Skills

Procurement experience

Customer service

Knowledge of accounting principles

Knowledge of MS Office

Problem-solving skills

Education

High school diploma or equivalent

Tools

Fiscal-based applications

Job description

Purchasing Assistant

Job No: 540338

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Facilities Operations/Skilled Trades, Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Veterinary Medicine/Animal Care

Department: 28011200 - VM-BUSINESS OFFICE

Job Description

Classification Title: Purchasing Assistant

Classification Minimum Requirements: High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Responsibilities

• Daily Purchasing Duties
  • Receive, research, process, and fulfill new order inquiries and requests
  • Investigate and reconcile outstanding orders
  • Employ proactive cost-savings initiatives
  • Communicate, coordinate, and cooperate with internal and external contacts
  • Use online and customized software applications
  • Follow University and State buying policies, protocols, and regulations
  • Provide exceptional customer service
• Long-Range and Situational Duties
  • Establish and manage maintenance contracts
  • Liaise with suppliers and representatives
  • Support customers in their use of procurement systems
  • Find alternatives for regularly stocked commodities
  • Collaborate with CVM fiscal teams
  • Assist with budgetary quotes
  • Audit buying patterns for efficiency and effectiveness
  • Interpret, explain, and apply complex policies and procedures
  • Research, identify, evaluate, support, and resolve discrepancies
  • Complete training requirements
• Analyze and Reporting Duties
  • Yearly Purchase Order reviews and recommendations for new Purchase Orders
  • Purchasing trends
  • Annual audit requirements
  • Departmental spending trends
  • May have to operate a state vehicle over limited distances
• Other duties as assigned.

Expected Salary

$17.50 - $19.00 / hour

Required Qualifications

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

A valid Driver's License is required.

Preferred Qualifications

• Proven excellence and experience in procurement.
• Proven excellence in customer service.
• Knowledge of accounting principles and their applications.
• Knowledge of medical and scientific products and their applications.
• Knowledge of State, UF, and College regulations, policies, and procedures.
• Strong internal initiative, problem-solving, and interpersonal skills.
• Good public relations skills.
• Ability to communicate effectively and courteously, both written and verbally, and work with the public tactfully and courteously.
• Ability to plan, organize, and coordinate work assignments.
• Ability to use MS Office and fiscal-based applications.

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.