Fire Protection Admin Coordinator

Century Fire Protection Llc; Nashville (TN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

401(K) with Company Match

Paid Time Off

Paid Holidays

Life Insurance

Job summary

Century Fire Protection is seeking an administrative assistant to support the Fire Alarm and Fire Sprinkler divisions in Nashville. You will handle documentation, scheduling, and customer communication, assisting project managers, service coordinators, inspectors, and technicians to keep projects on track.

The role involves preparing proposals, reports, and work orders; processing purchase orders and invoices; and maintaining accurate project records.

Qualifications

• High School Diploma or GED with 2+ years of related experience or training.
• Proficiency with Microsoft Word and Excel for documentation and reporting.
• Ability to communicate with customers and coordinate scheduling.

Responsibilities

• Provide day-to-day administrative support for Fire Alarm and Fire Sprinkler teams.
• Assist project managers, service coordinators, inspectors, and technicians with documentation and scheduling.
• Prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files and digital records in company systems.
• Ensure compliance documentation for NFPA and AHJ inspections.

Skills

Scheduling

Customer communication

Documentation

Office coordination

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Century Fire Protection is seeking an administrative assistant to support the Fire Alarm and Fire Sprinkler divisions in Nashville. You will handle documentation, scheduling, and customer communication, assisting project managers, service coordinators, inspectors, and technicians to keep projects on track.

The role involves preparing proposals, reports, and work orders; processing purchase orders and invoices; and maintaining accurate project records.